Sr. Analyst, Lease Administration - Mars Veterinary Health

Banfield Pet Hospital•Tampa, CA

About The Position

As part of the Mars Petcare family of businesses, Mars Veterinary Health is a global network of veterinary practices made possible by 75,000 Associates who care for millions of pets across nearly 3,000 clinics in more than 20 countries each year. We are committed to leveraging our reach to make a long-term positive impact on people, pets, and the planet and know our Purpose – A BETTER WORLD FOR PETS – starts with the people who care for them. We strive to offer unparalleled veterinary care for pets by first and foremost enabling and empowering our Associates to do what they love, whether in primary, specialty, and emergency care or management and leadership. Responsible for managing the document flow throughout the entire lifecycle of the lease. This position is responsible for abstracting leases and maintaining databases to ensure adherence to critical dates throughout the lifecycle of the hospital. This position will manage information and document flow between multiple stakeholders, including real estate, legal, construction, facilities, commercial and lease accounting. This role requires associates to work out of a MVH North America hub location – Vancouver, WA | Santa Monica, CA | Tampa, FL

Requirements

Bachelor’s degree in Business Administration or Real Estate or equivalent combination of education, training, experience.
Required: 5 years experience in Real Estate, multi-unit portfolio (retailer or landlord) or equivalent.
Must have prior experience managing leases in a commercial real estate tenant or retail facilities (multi-unit).
Ability to effectively produce quality & consistent work under tight deadlines and ambiguous situations.
Must have mental processes for reasoning, remembering, mathematics and language ability (reading, writing, and speaking the English language) to perform the duties proficiently.
Ability to carry out instructions furnished in written, oral, or diagram form and to solve problems involving several variables.
Ability to stand, walk, stoop, kneel, crouch, and climb as well as manipulate (lift, carry, move) up to 50 pounds.
Requires good hand-eye coordination, arm-hand-finger dexterity with the ability to grasp, and visual acuity to use a keyboard and operate necessary equipment.

Nice To Haves

Lease Administration/property management background in a corporate organization.
Full life cycle Lease accounting software (ex. Lucernex, Accruent, etc.)

Responsibilities

Live and exemplify the Five Principles of Mars Inc.
Manage information and document flow from final letter of intent (LOI) through the closure of the facility.
Review new leases and lease amendments – prepare accurate and detailed lease abstract including all critical dates and financial requirements.
Accurately enter completed abstract information into lease management database.
Manage review of monthly rental statements on assigned locations and work with lease accounting to make adjustments as needed to adhere to lease administration guidelines.
Review annual reconciliations, perform desktop audit and verify before payment.
Perform accurate and detailed reconciliations of rent accounts to ensure compliance with lease terms.
Work with landlords to resolve discrepancies.
Manage entire contract agreement cycle including coordination of documentation and process workflows.
Monitor and act on key action dates (construction, renewals, terminations, etc.).
Maintain and appropriately update lease data on new, relocated and renewed facilities.
Work closely with Lease Accounting and Accounts Payable to ensure accurate Rent and Additional Rent payment processes in accordance with company guidelines.
Process paperwork and coordinate new vendor (landlord) set-up as needed.
Process landlord address changes/vendor changes.
Maintain a central repository for all pertinent property related documentation.
Review and prepare Estoppels, Subordinations for review with Commercial Lease Negotiator and signature of Senior Management.
Maintain and manage appropriate communication with all landlord representatives, internal customers, including facilities and hospital associates.
Inform the broader Real Estate and Hospital teams and manage changes of ownership/landlords in existing leased properties to minimize disruptions and ensure tenant rights are prioritized during these transactions.
Work cross functionally on lease audits, budgeting, and Mars/ASC 842 financial compliance.
Acts as a key liaison with all business units within Mars Veterinary Health (MVH)
Work directly with Facilities and Hospital Associates and Landlords regarding property management needs/issues
Other job duties as assigned.

Benefits

Competitive salary with paid time off & holidays so you can spend time with the people you love.
Medical, dental, and vision insurance for you and your loved ones.
Fertility and family-building assistance.
Paid Parental leave.
Practice Paid Basic Life Insurance.
Practice Paid Short- and Long-Term Disability.
Automatic enrollment 401(k) Savings Plan after 60 days of employment with generous company match.
Commuter Benefits.
Legal Plan.
Health Savings Account & Flexible Spending Account.
Mental health support and resources.
Paid Volunteering.
Continuing Education allowance & MED hours for eligible positions.
Student Debt Relief (for full-time DVMs).
A Variety of discounts including Mars, PetSmart, Royal Canin, fitness, cellular and so much more.