Sr. Administrative Support

Odyssey Systems Consulting Group•Dayton, OH

3d•Onsite

About The Position

Odyssey Systems is recruiting to fill a Senior Administrative Assistant supporting the ISR/SOF Directorate (AFLCMC/WI), who is responsible for equipping our warfighters to win the fight. The Directorate executes a $22 billion acquisition portfolio developing, producing, testing, modifying, fielding, and supporting Air Force ISR and SOF platforms, and related sub-systems. Responsibilities Duties includ e, but not limited to: Perform administrative support tasks, from receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products. Operates with broad direction to support administrative functions, with focus on administrative processes, procedures, tools, and protocol to perform a robust range of administrative tasks, such as maintaining executive schedules and communication, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol. Maintain appointment calendars, VTC and conference room schedules. Schedule meetings and conferences including those involving staff from outside the immediate office. Answers telephones, forwards messages and provides responses to routine queries. Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses. Assist in preparing and updating program office file management documents. Prepare agendas, reports, and briefings for staff meetings. Ensure administrative taskers/packages meet or precede their suspense deadlines. Draft, edit, and staff both military and civilian appraisals and Awards and Decorations. Perform additional administrative tasks as required in support of customer organization. Have access to and perform administrative duties in ATAAPS and DTS. Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists, In-processing, Out-processing, and recall-rosters. Support ad hoc tasks as required.

Requirements

Citizenship: US Citizen.
Clearance: Secret.
Master’s or Doctorate Degree in a related field and ten years of experience in the respective technical / professional discipline being performed, five years of which must be in the DoD.
OR bachelor’s degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, five of which must be in the DoD.
Active secret clearance.

Responsibilities

Perform administrative support tasks, from receptionist and visitor control tasks to the preparation, coordination, and publication of a wide variety of documents, graphics, presentations, spreadsheets, schedules, and other administrative products.
Operates with broad direction to support administrative functions, with focus on administrative processes, procedures, tools, and protocol to perform a robust range of administrative tasks, such as maintaining executive schedules and communication, overseeing the administrative operations of a large office or organization, and coordinating large events requiring substantial discretion and attention to protocol.
Maintain appointment calendars, VTC and conference room schedules.
Schedule meetings and conferences including those involving staff from outside the immediate office.
Answers telephones, forwards messages and provides responses to routine queries.
Assist in coordinating, consolidating, analyzing, distributing and monitoring action items, suspenses, and responses.
Assist in preparing and updating program office file management documents.
Prepare agendas, reports, and briefings for staff meetings.
Ensure administrative taskers/packages meet or precede their suspense deadlines.
Draft, edit, and staff both military and civilian appraisals and Awards and Decorations.
Perform additional administrative tasks as required in support of customer organization.
Have access to and perform administrative duties in ATAAPS and DTS.
Develop and improve new or existing organization process guides and processes e.g. the End-of-Day checklists, In-processing, Out-processing, and recall-rosters.
Support ad hoc tasks as required.