Sr. Administrative Support - Medical Oncology

City of Hope • Duarte, CA

4d • Onsite

About The Position

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
This position provides senior administrative support to physicians in the Medical Oncology department. Emphasis on calendar and meeting management/scheduling, email, travel scheduling, and expense reimbursements. Will typically work 3 days per week on-site
As a successful candidate, you will:
Use Microsoft Teams, Outlook, Word, and Excel in tasks including calendar management, meeting scheduling, note taking, and business expense reimbursement.
Compile information and prepare reports.
Make appointments and travel arrangements.
Screens visitors and telephone calls.
Attend staff meetings and record minutes.
Prepare confidential and special reports including periodic statistical reports.
May train and direct clerical staff.

Requirements

• High school diploma or GED and some vocational/specialized training. Experience may substitute for minimum education requirements.
• 3-5 years responsible secretarial or clerical experience in a professional environment.
• Experience with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Demonstrated calendar management experience.
• Strong multi-tasking skills.

Responsibilities

• Use Microsoft Teams, Outlook, Word, and Excel in tasks including calendar management, meeting scheduling, note taking, and business expense reimbursement.
• Compile information and prepare reports.
• Make appointments and travel arrangements.
• Screens visitors and telephone calls.
• Attend staff meetings and record minutes.
• Prepare confidential and special reports including periodic statistical reports.
• May train and direct clerical staff.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees