Sr Administrative Specialist- Oncology
About The Position
Join Our Team! The Department of Oncology is excited to welcome a Senior Administrative Specialist to our team. In this role, you will play a key part in helping our department run smoothly and supporting the important work we do every day. You’ll work with a high level of independence, providing thoughtful administrative support, coordinating with vendors and partners, preparing documents and reports, assisting with recruitment and faculty needs, and contributing to events and initiatives that move our mission forward. You’ll also be a trusted colleague to other administrative staff and will handle sensitive information with care, professionalism, and discretion.
Requirements
- High school diploma or GED required
- 4+ years of administrative or related experience
- Experience planning, organizing, and coordinating projects or activities
- Strong attention to detail and comfort managing routine or recurring tasks
- Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Microsoft Teams
Nice To Haves
- Bachelor’s degree preferred
- Bachelor’s degree with no experience
Responsibilities
- Provide daily administrative support with care and attention—responding to calls and emails, managing office supplies, scheduling meetings, updating documents, and maintaining vendor contracts.
- Partner with external vendors to help plan and support departmental events.
- Communicate clearly and warmly with internal and external team members on routine matters.
- Prepare standard budget and expense reports, keeping documentation organized and confidential where needed.
- Support faculty or leaders with scheduling, communication, grant-related tasks, and lab setup—helping them stay focused on their mission.
- Assist with keeping faculty CVs, ORCID profiles, and biosketches up to date.
- Contribute to the recruitment process by coordinating itineraries for visitors and prospective candidates, helping create a welcoming experience.
- Take on additional responsibilities that help advance the goals of the department and the institution.
- Maintain regular and reliable attendance, with preferred work hours of 7:30 a.m.–4:00 p.m.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
