Sr. Administrative Associate (Center for Pediatric Bioethics)

Boston Children's Hospital • Boston, MA

96d

About The Position

As a global leader in the advancement of pediatric health, Boston Children's is committed to work that often challenges the limits of what is possible. The Center will be a resource for faculty, staff, patients and families, and a home for advocacy and new thinking across all aspects of pediatric healthcare delivery. The center will enable scholarship and education, training for future leaders in pediatric bioethics and establish Boston Children's as a leader in pediatric bioethics nationally and worldwide. This is a part-time (20 hours/week), hybrid position, based in Boston.

Requirements

• High school diploma/GED required.
• Two (2) years of related experience required.

Responsibilities

• Coordinates administration of departmental fellowship and/or residency programs, training grants, and related programs.
• Records and monitors receipt of application materials and schedules interviews.
• Communicates with applicants, other hospital departments, and institutions by phone or in writing to assess status of applications/appointments and exchange information.
• Collects, prepares, routes and tracks required appointment, credentialing and licensure documents.
• Compiles and maintains related files and records.
• Leads and directs provision of administrative support services for the Center.
• Recommends, implements and maintains internal office systems and procedures.
• Recommends and assists in development and implementation of departmental administrative policies and procedures.
• Schedules appointments and meetings and maintains Executive Director's calendar.
• Reserves meeting locations, orders needed supplies and services, and prepares agenda and other materials.
• Prepares travel arrangements, including airline reservations and hotel accommodations, as necessary.
• Plans, prepares, and organizes logistic and administrative requirements for seminars, conferences, and other special programs or events.
• Obtains and organizes planning information, prepares or orders publicity materials and advertisements, reserves event location(s), and secures necessary supplies, equipment, and services.
• Prepares program syllabus/schedules, collects and organizes teaching materials, receives and records registration forms and fees, and monitors expenses.
• Transcribes and types from recorded dictation, shorthand or rough draft correspondence, reports, manuscripts, charts, and other materials for clinical, administrative, or research purposes, including highly complex and/or confidential financial/business documents.
• Edits and updates CVs of Executive Director and other Center faculty (as determined by the ED), in Harvard format.
• Proofreads and edits materials for accuracy, consistency, and clarity.
• Receives and screens correspondence, composing and preparing responses on administrative matters as appropriate.
• Organizes and maintains daily administrative operations of department.
• Prepares periodic reports and documents to comply with hospital, governmental, regulatory, and/or funding agency requirements.
• Initiates, routes, and tracks administrative forms such as purchase orders, payment requisitions, and physician reappointment forms.

What This Job Offers

• Job Type: Part-time
• Industry: Hospitals
• Education Level: High school or GED