Sr. Administrative Assistant

Vanderbilt University Medical Center • Nashville, TN

11d • Hybrid

About The Position

In your pivotal role as Sr. Administrative Assistant, you will provide high-level administrative and business support to faculty, leadership, and the department. This support includes, but is not limited to, calendar management, meeting logistics, preparing correspondence and presentations, coordinating travel and processing expense reports, new faculty onboarding, managing projects, maintaining departmental records, databases, and confidential files in accordance with institutional policies. REQUIRED: High School Diploma or GED 4 years of relevant experience, ideally in healthcare Also required for this role are strong communication and organizational skills, professionalism, strong attention to detail, and the ability to multitask with ease. Experience working with medical professionals and leadership is strongly preferred. This is a 40-hour/week position working traditional daytime business hours. During the first 90-day probationary period, you will work fully on site at the Medical Arts Building on 21st Ave. There may then be the possibility to transition to hybrid remote (part-time in office, part-time remote) based on performance review of probationary period.

Requirements

• High School Diploma or GED
• 4 years of relevant experience, ideally in healthcare
• strong communication and organizational skills
• professionalism
• strong attention to detail
• the ability to multitask with ease

Nice To Haves

• Experience working with medical professionals and leadership is strongly preferred.

Responsibilities

• Performs a variety of administrative support which may include, but not limited to, scheduling, booking travel and budget reconciliation.
• Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
• Compiles data, analyzes information and summarizes findings in support of an area.
• Prepares reports and other documentation as requested.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees