Sr. Administrative Assistant

Southern Company • Atlanta, GA

3d

About The Position

The purpose of this position is to provide comprehensive administrative support to the Corporate Impact Organization Vice President, enabling them to focus on strategic initiatives and day-to-day responsibilities. This role requires exceptional organizational abilities, attention to detail, discretion, and strong communication skills. The incumbent will be required to instill confidence and trust by proactively identifying and anticipating administrative or other support needs and ensuring they are met.

Requirements

• Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Proven experience (min 3-5 years) as an executive assistant or administrative assistant, supporting senior executives in a corporate environment.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent written and verbal communication skills, with a high level of professionalism and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing priorities and demands.
• Strong interpersonal skills, with the ability to build relationships and work collaboratively across all levels of the organization.
• Previous experience in a corporate environment is highly desirable.
• Time management (planning, scheduling, prioritizing) skills
• Demonstrated ability to master new business systems/software applications
• Ability to prioritize, coordinate and schedule various tasks in a dependable and organized manner with little direction
• Strong organizational skills. Ability to manage several tasks and projects at once in a fast-paced, deadline-driven environment
• Exceptional attention to detail and the bigger picture, with a strong focus on quality control
• Comfort working in an ever-changing environment where projects may change over time and sometimes abruptly
• Motivated by supporting others, leading from behind the scenes
• Anticipate challenges/obstacles and proactively problem solve
• Thrives when working on high-impact, complex, fast-paced initiatives
• Keyboarding 80 - 85%
• Travel = Occasional
• On-call = Flexibility to work beyond core business hours to complete all required tasks

Responsibilities

• Manage the Vice President's calendar, scheduling meetings, appointments, and travel arrangements efficiently.
• Act as a gatekeeper, screening and prioritizing incoming emails, calls, and requests for the Vice President.
• Prepare and edit correspondence, presentations, reports, and other documents as required.
• Coordinates and schedules logistics for meetings (e.g., conference rooms, refreshments, agendas, minutes, audio-visual equipment, registration fees, participant invitations, travel reservations, etc.)
• Conduct research and compile data to support the Vice President in decision-making processes.
• Assist in the preparation and coordination of corporate events, conferences, and executive gatherings.
• Handle confidential information with discretion and professionalism (e.g., SoCo Gas Management Council Meeting agenda items, potential business opportunities, executive pay/issues/decisions, Board decisions).
• Communicate with internal and external stakeholders, including senior executives, clients, vendors, and partners, on behalf of the Vice President.
• Support Corporate Impact team members with administrative tasks
• Undertake special projects and assignments as directed by the Vice President

Benefits

• Southern Company invests in the well-being of its employees and their families through a comprehensive total rewards strategy that includes competitive base salary, annual incentive awards for eligible employees and health, welfare and retirement benefits designed to support physical, financial, and emotional/social well-being.
• This position may also be eligible for additional compensation, such as an incentive program, with the amount of any bonus/awards subject to the terms and conditions of the applicable incentive plan(s).
• A summary of the benefits offered for this position can be found here https://seo.nlx.org/southernco/pdf/SOCO-Benefits.pdf.
• Additional and specific details about total compensation and benefits will also be provided during the hiring process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level