Sr. Administrative Assistant- AZ- Physician Assistant Program

Midwestern University • Glendale, AZ

41d • Onsite

About The Position

The Senior Administrative Assistant provides receptionist and administrative support to the Director of Clinical Education, clinical coordinators, and clinical staff of the Physician Assistant Program. The position reports to the Director of Clinical Education of the Physician Assistant Program.

Requirements

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This individual must have the ability to work in a constant state of alertness and safe manner and must have regular, predictable, in-person attendance.
• The individual must be professional in interacting with internal and external contacts and highly organized and meticulous. The individual must possess good oral and written communication skills, as well as the ability to work well under pressure and manage multiple priorities and deadlines. The individual must be a self-starter and able to maintain the confidentiality of student, faculty, and clinical preceptor information.
• High school diploma or GED and 3-5 years administrative support experience in an office or educational setting required.
• Excellent written and verbal communication skills.
• Must possess excellent computer skills in Microsoft Office (Word, Excel, Outlook).

Nice To Haves

• One year's certificate from college or technical school and/or Associate degree and 5-7 years relevant working experience preferred.
• Experience working in a team and customer service-oriented environment.
• Experience with Canvas desired.

Responsibilities

• Greet and assist visitors when they enter the department and serve as the point of contact for general inquiries made via email and telephone.
• Regularly check the azpaclinical@midwesteedu inbox and provide answers to students and preceptors as appropriate. Direct all other inquiries to the appropriate clinical staff or faculty. Update and send preceptor materials and communication from the Program.
• Provide administrative support for clinical courses including: Creation and maintenance of student preceptor and credentialing files
• Track immunization and compliance training documents required for clinical rotations.
• Process Preceptor/Site Profile forms and maintain preceptor files
• Convert course materials to PDF format, prepare copies and post to Canvas
• Post assessment grades
• Track and process clinical rotation documents (e.g., mid-rotation evaluation, end- rotation evaluation, patient logs, etc.)
• Assist with operations of clinical assessment da
• Assign End of Rotation examinations.
• Proctor exams (End of Rotation exams, mid-year, and end-of-curriculum exams)
• Organize and maintain data critical for the program's accreditation and clinical training (e.g., preceptor list, student performance)
• Format Clinical Year Manual
• Maintain site/preceptor data within Exxat.
• Draft preceptor feedback letters annually.
• Process preceptor continuing education credit
• Provide administrative support for clinical year students, including: Provide instructions and verify online curriculum
• Track student absences from rotation
• Provide support for CREW, graduation, banquets, preceptor gifts, etc. i.e., gather materials and track RSVP's
• Provide administrative support for the Clinical Year Committee, including: Scheduling room reservations and sending out meeting invites
• Documenting meeting minutes.
• Providing administrative cross-coverage support for didactic training as necessary
• Record and prepare Department Meeting minutes.

Benefits

• We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.
• We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.
• We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days.
• We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.
• Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Education Level: High school or GED