Sr. Administrative Assistant

Mercy Health BSMH • Columbus, OH

32d

About The Position

Everyone who works with Mercy Health is united under one purpose: to help our patients be well in mind, body and spirit. This drive, along with our history of faith, is a powerful combination. It gives us a shared calling to work toward every day. Join our exceptional team and help us continue to provide the highest quality of health care possible to our communities.
The Sr. Administrative Assistant provides high-level administrative support to up to eight shared services executives. This role requires strong organizational skills, exceptional attention to detail, and the ability to manage sensitive and confidential information with professionalism and discretion. The position also requires strong technical proficiency, including advanced skills in Microsoft Office and collaboration tools, the ability to manage calendars and data across multiple systems, and comfort learning and using new technologies efficiently.

Requirements

• High School Diploma/GED Required.
• Minimum of 6 years’ experience in providing administrative/clerical assistance
• Proficient in Outlook and scheduling tools
• Proficient Microsoft Office products including Word, Excel and PowerPoint.
• Excellent organizational and time-management skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• High level of professionalism and attention to detail.

Nice To Haves

• Associate's Degree Preferred

Responsibilities

• Schedules, coordinates, and prepares materials for in person and virtual meetings.
• Arranges catering services as needed.
• Assists with agenda preparation and sending out follow up action items as needed.
• Assist in the preparation such as reviewing and optimizing PowerPoint presentations for clarity, accuracy, and visual appeal.
• Maintains and manages calendars for assigned executives', including scheduling appointments, meetings, and travel arrangements. Coordinates with internal and external stakeholders to ensure seamless scheduling.
• Arranges domestic and international travel, including flights, accommodations, and transportation. Prepares itineraries as necessary and manages travel-related expenses through Workday.
• Processes invoices and expense reports in line with the travel and expense policy. Ensures leaders are providing expense documentation with necessary information to allow for timely expense report submission.
• Assists assigned executives with onboarding new direct reports, including ordering equipment and IT accesses for delivery prior to first day and accesses. If new hire will have administrative assistant, partners with assigned admin assistant to ensure all onboarding aspects are completed. May act as point of contact for new hire to schedule calls or access to hiring leaders.
• Manage timekeeping and review timecards for the supported leader’s direct reports, ensuring accuracy and timely submission
• Procure office supplies for supported executives as needed.
• Perform additional administrative tasks and special projects as needed.

Benefits

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support
• Benefits may vary based on the market and employment status.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees