Sr. Administrative Assistant (H)

University of Miami•Miami, FL

9d•Onsite

About The Position

The Department of Otolaryngology is currently seeking a full time Sr. Administrative Assistant to work in Miami, FL. The Sr. Administrative Assistant (A) performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office. CORE JOB FUNCTIONS Supports department and leadership with daily clerical tasks. Prepares reports, charts, budgets, and presentation materials. Responds to routine inquiries with standard correspondence. Plans meetings and takes detailed minutes. Answers phone calls, provides information, or connects callers to appropriate staff. Schedules, appointments and updates calendars. Composes and types of correspondence, creates spreadsheets and presentations. Greets and provides general support to visitors. Manages travel logistics, including booking flights, hotels, and transportation, and handling any changes or issues. Develops and maintains an organized filing system for the department, ensuring confidentiality. Provides reception services, schedules meetings, and travel. Files, researches files and records, and prepares and proofreads correspondence, reports, and other documents. Assists faculty by answering questions, locating information and materials, and assisting in test preparation. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements

High school diploma or equivalent
Minimum 3 years of relevant experience
General knowledge of office procedures and operations.
Ability to accurately prepare and maintain records, files, reports and correspondence.
Ability to communicate effectively in both oral and written form.
Ability to maintain effective interpersonal relationships.
Ability to process and handle confidential information with discretion.
Skill in completing assignments accurately and with attention to detail.
Proficiency in computer software (i.e., Microsoft Office).
High school diploma as well as one year of experience in a medical setting or equivalent.
Experience with Microsoft Office Suite, including Word, Excel and Powerpoint.
Posseses high level organizational skills, and strong written and verbal communication skills.
Accurate data entry abilities.

Nice To Haves

Any relevant work experience may be considered.

Responsibilities

Supports department and leadership with daily clerical tasks.
Prepares reports, charts, budgets, and presentation materials.
Responds to routine inquiries with standard correspondence.
Plans meetings and takes detailed minutes.
Answers phone calls, provides information, or connects callers to appropriate staff.
Schedules, appointments and updates calendars.
Composes and types of correspondence, creates spreadsheets and presentations.
Greets and provides general support to visitors.
Manages travel logistics, including booking flights, hotels, and transportation, and handling any changes or issues.
Develops and maintains an organized filing system for the department, ensuring confidentiality.
Provides reception services, schedules meetings, and travel.
Files, researches files and records, and prepares and proofreads correspondence, reports, and other documents.
Assists faculty by answering questions, locating information and materials, and assisting in test preparation.
Adheres to University and unit-level policies and procedures and safeguards University assets.