Sr Administrative Assistant

Adobe•San Jose, CA

19d•$75,800 - $157,650

About The Position

Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are looking for a motivated Sr. Administrative Assistant to provide administrative support to leadership in our Corporate Development team. Collaborate closely with executives, Adobe’s customers and partners, and senior leaders, E-team and SVP EAs, event coordinators and broad teams of product, engineering, legal, sales, marketing, etc. A successful candidate will have a proven track record of working in an accelerated environment with meticulous attention to detail. We thrive in ambiguity, be willing to roll up your sleeves with the team. Build rapport internally and with external partners. Demonstrate strong judgment, a high level of professionalism and confidentiality. Be resourceful in identifying the right collaborators, navigating Adobe’s matrix to get results, and adept at managing and resolving scheduling conflicts across multiple calendars to keep priorities on track.

Requirements

BA/BS degree preferred OR 5 + years of administrative experience OR equivalent practical experience
Positive, proactive, and can-do attitude in a fast-paced, ever-changing global environment
Take initiative, regularly identifies process improvements and ways to streamline complex efforts
Exceptional ability to prioritize conflicting demands and meet deadlines with little direction
Strong organizational skills, attention to detail, business acumen and timely follow-through with minimal direction
Excellent written and interpersonal communication skills
Ability to handle confidential information with integrity and exercises discretion
Confidence and strong decision-making skills
Technical proficiency with productivity applications from Adobe, Microsoft, Slack and others
Eagerness to build a network with other administrative and executive assistants at Adobe and cooperate as a team
Ability to travel occasionally to provide support at events/conferences

Responsibilities

Extensive scheduling for Sr. Director and Directors, calendar coordination and managing complex, cross-geo multi-time-zone and changing calendars, working through scheduling roadblocks while optimizing for the needs and priorities of the business.
Filter and manage requests for internal & external commitments for above.
In collaboration alongside the Chief of Staff and VP EA, coordinate special projects including: Offsites, team building activities, and all-staff meetings. Assist in coordinating and communicating about organization-wide engagement and social events. Be available to provide onsite support for meetings.
Manage budget for team activities, working with Chief of Staff.
Help onboard new Corp Dev team members: equipment, first week 1:1 scheduling, welcome gifts, working with hiring managers.
Regularly collaborate with cross-functional Administrative & Executive Assistants to create a harmonious support network for our leaders, amplifying their effectiveness. Provide back up for vacation/illness
Anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work
Showcase Project Management skills as well as prioritizing work and balancing several workstreams at a time
Maintain organization distribution lists and charts, ability to review data with a keen attention to detail.
Support and own specialist projects on an as-needed basis