Sr Administrative Assistant

Principal Financial Group•Des Moines, IA

2d•$24 - $38•Hybrid

About The Position

As a Sr Administrative Assistant, you will independently with limited direction, be responsible for providing a broad range of administrative support activities to leaders of a department identified by business-driven value. Activities may include: calendar and e-mail management (responding to emails on behalf of), may provide moderate to heavy inbox support, meeting coordination, submitting/approving/tracking expenses, researching and booking travel arrangements in partnership with those supported, compile monthly reports, order supplies and assist with onboarding new employees. Incumbents in this position understand the area they support and how it impacts the business in which they operate, can anticipate patterns and themes to see beyond the immediate problem to the wider implications. Independently manage the schedules for leaders of a department identified by business-driven value. May include: Managing all aspects of a person(s) schedule including: responding to all invitations and requests, making decisions on priority on behalf of the person(s) supported, negotiating with others to find the best date/time options. Tactical meeting coordination (scheduling and room set-up, catering, proactively coordinate agendas, gather pre-meeting materials, draft/edit meeting and presentation materials, may attend meetings and capture action items and proactively follow-up on action items to ensure completion). Handle communications on behalf of the person(s) being supported to the department or team, distribution list creation/maintenance. May provide moderate to heavy inbox management (deleting junk, categorizing and filing, flagging messages for importance). Make recommendations on the most efficient and effective way for the person(s) supported to organize their work. Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported. May coordinate/draft/edit monthly reports, order supplies, manage role and access requests, assist with onboarding new employees (order technology, information access, security, schedule appropriate meetings, gather/assemble relevant PFG/BU/SCBU/department information), research and book travel arrangements in partnership with those supported, expense management (submit/approve purchase/travel card expenses and track department expenses and submit invoices), creation/maintenance of distribution lists. Initiate some HR tasks on behalf of person(s) supported. Manage information through multiple technology channels, handling requests for new technology (i.e., SharePoint, Box, Clear ID, etc.). Set-up/maintenance of department and team shared sites and process flow of information. Provide high-level training/guidance on how to navigate technology platforms such as Chrome River and Concur along with other department specific technology platforms. Backup for team members. May be involved in a variety of business-value driven department or business-wide projects.

Requirements

High school diploma and 4+ years related experience required with 6 or more years of experience preferred.
Strong organizational skills and strong attention to detail.
Strong verbal and written communication skills.
Ability to gather and consolidate data from various sources.
Ability to set priorities, handle multiple tasks and meet deadlines.
Flexible and adaptable to rapidly changing priorities and the ability to handle confidential information.
Keyboarding and adaptability in computer, web and mobile business applications, proficiency in Windows based computer applications (Microsoft Office) and the operation of office equipment.
Limited travel may be involved.

Responsibilities

calendar and e-mail management (responding to emails on behalf of)
moderate to heavy inbox support
meeting coordination
submitting/approving/tracking expenses
researching and booking travel arrangements in partnership with those supported
compile monthly reports
order supplies
assist with onboarding new employees
managing all aspects of a person(s) schedule including: responding to all invitations and requests, making decisions on priority on behalf of the person(s) supported, negotiating with others to find the best date/time options
Tactical meeting coordination (scheduling and room set-up, catering, proactively coordinate agendas, gather pre-meeting materials, draft/edit meeting and presentation materials, may attend meetings and capture action items and proactively follow-up on action items to ensure completion)
Handle communications on behalf of the person(s) being supported to the department or team, distribution list creation/maintenance.
moderate to heavy inbox management (deleting junk, categorizing and filing, flagging messages for importance)
Make recommendations on the most efficient and effective way for the person(s) supported to organize their work
Can connect various channels of information/communications together to make assessments and assist in prioritizing information for the person(s) supported.
coordinate/draft/edit monthly reports
manage role and access requests
expense management (submit/approve purchase/travel card expenses and track department expenses and submit invoices)
creation/maintenance of distribution lists
Initiate some HR tasks on behalf of person(s) supported
Manage information through multiple technology channels, handling requests for new technology (i.e., SharePoint, Box, Clear ID, etc.)
Set-up/maintenance of department and team shared sites and process flow of information
Provide high-level training/guidance on how to navigate technology platforms such as Chrome River and Concur along with other department specific technology platforms
Backup for team members
involved in a variety of business-value driven department or business-wide projects