Sr. Administrative Assistant

Community Action Organization • Hillsboro, OR

1d

About The Position

Are you a compassionate and resourceful individual dedicated to helping families thrive? We're seeking a Sr. Administrative Assistant to keep Housing Stability and Family Stability moving forward - supporting meetings, data, and community connections quietly, efficiently, and expertly. Behind every great program is someone making it click.

Requirements

• High School diploma or equivalent and a minimum of three years of program operations or administrative support experience in support of upper management personnel in a non-profit or non-manufacturing environment, or an equivalent combination of education and experience.
• Experience in working both collaboratively as part of a team and independently with little supervision.
• Experience coordinating with other professionals and social service agencies.
• Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc.
• Exceptional verbal and written skills with the ability to engage effectively with diverse populations and community partners.
• Proven ability to manage competing priorities and keep multiple timelines on track.

Nice To Haves

• Bilingual English/Spanish, both written and verbal.
• Knowledge of Washington County social services and resources.

Responsibilities

• Act as the right hand to Department Directors, assisting with daily operations, tracking action items, and managing key projects.
• Coordinate complex travel arrangements for staff and oversee the logistics of the hiring process, ensuring a warm and professional experience for all candidates.
• Create professional slide decks, reports, and departmental bulletins. You'll help develop presentations for the Board of Directors and community partners.
• Lead the organization of internal and external meetings, including scheduling, agenda distribution, and meticulous minute-taking.
• Manage department software accounts, maintain inventory and office supplies, and ensure the integrity of our databases.

Benefits

• Comprehensive insurance benefits, including free dental and 90% of your medical premiums covered by the employer for single coverage plans
• Bilingual Pay Program
• 403(b) Retirement Plan with 3% employer match
• Generous time off benefits with paid vacation, paid sick days, and 13 holidays!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 101-250 employees