Sr. Administrative Assistant

Adobe•Austin, NY

3d•Onsite

About The Position

Our Company Changing the world through digital experiences is what Adobe’s all about. We give everyone—from emerging artists to global brands—everything they need to design and deliver exceptional digital experiences! We’re passionate about empowering people to create beautiful and powerful images, videos, and apps, and transform how companies interact with customers across every screen. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize that new ideas can come from everywhere in the organization, and we know the next big idea could be yours! The Opportunity We are looking for a motivated Sr. Administrative Assistant to support 4 Senior Directors in our Americas Professional Services organization. The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. They will partner with the established admin team to provide support with coverage, onsite logistics, events, and assist direct staff and others in the department as needed. They will maintain calendars, manage staff meetings and commitments, provide onsite support regularly, organize department communications and key events, both virtual and onsite. Key responsibilities for the department include diverse administrative tasks and coordinating special projects as outlined below.

Requirements

Bachelor’s Degree or equivalent work experience
5+ years of experience as Administrative Assistant within a high-tech organization
Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, and Teams), Slack, and familiarity with Concur or other expense-reporting software.
Ability to remain flexible, embrace change and manage uncertainty, all while thriving in fast-paced environment.
Time management skills with excellent planning and organizational capabilities and a keen eye for details and accuracy.
Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow-through.
Team player with strong interpersonal skills who partners well, develops & preserves positive relationships across org(s).
Able to apply the utmost discretion when dealing with sensitive and confidential material.

Responsibilities

Executive’s calendar and meeting management – maintain executive’s calendar, coordinate meetings, conference rooms, catering and other logistics as necessary.
Arrange corporate travel and meetings by developing itineraries and agendas, booking transportation and arranging hotels and meeting rooms – domestic & international.
Process business expense reimbursement requests, invoices and manage POs.
Ad-hoc requests to support the team, including All Hands planning, offsite event planning/coordination, external meetings, escorting guests onsite & team building activities.
Manage staff meeting agendas as well as attend and capture key outcomes and actions.
Coordinate assistance with office space, equipment, software, office-related matters, and events.
Be onsite, in office regularly and able to assist with in person needs and tasks.
Ability to travel occasionally to provide on-site support at team offsite events.
Manage team access to shared databases (SharePoint, OneNote, Wiki).
Regularly collaborate with cross-functional Administrative & Executive Assistants.