Sr. Administrative Assistant - Nursing Admin Support (32 hrs/wk) On-site

Vanderbilt Health•Nashville, TN

31d•Onsite

About The Position

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research. Performs administrative and business support related duties of a complex nature in support of a large team of supplemental nursing staff across Monroe Carell Jr. Children's Hospital including the Float Pool, Case Management and Patient Safety teams. This role facilitates frequent and complex hiring and onboarding processes as well as supports the department leadership team. This role is heavily involved in scheduling, timekeeping, payroll for over 200 staff. This position is fully on-site, 32 hours per week with full time benefits Hours are flexible during daytime business hours: Monday through Friday or Monday through Thursday (final schedule will be determined upon offer).

Requirements

Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence and application of human resources policies and procedures.
Ad Hoc Reporting (Intermediate): The ability to access information from databases and prepare reports.
Data Analysis (Intermediate): The ability to analyze data in an accurate manner.
Clerical/Administrative (Intermediate): Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.
Financial Processes (Novice): Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.
4 years Relevant Work Experience
High School Diploma or GED

Responsibilities

Coordinates activities in support of the DAISY nursing recognition program
Performs a variety of administrative support which may include, but not limited to, scheduling, timekeeping and payroll for the Float Pool, Case Management and Patient Safety teams.
Ensures data/records are created and maintained to document financial, planning, correspondence, procedures, processes and other information.
Compiles data, analyzes information and summarizes findings in support of an area.
Prepares reports and other documentation as requested.
The responsibilities listed are a general overview of the position and additional duties may be assigned.

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