Sr Administrative Assistant, Material Management

UT Southwestern Medical Center • Dallas, TX

2d • Onsite

About The Position

This Sr Administrative Assistant will work in Clements University Hospital supporting our Material Manangement Warehouse. The role includes administrative tasks of calendar management, travel arrangements, filing, handling confidential documentation and working with other departments and vendors.

Requirements

• High School Diploma or equivalent
• 3 years to 5 years related experience or combination of education and skills and basic writing ability and accurate spelling.

Nice To Haves

• College degree

Responsibilities

• Provides responsive and helpful demeanor to staff, physicians, patients and public in person or via telephone. Answers telephone by the fourth ring and identifies self when answering the telephone.
• Handles payroll for designated areas under manager's supervision.
• Reconciles agency invoices, tracks agency use, and summarizes in bi-weekly financial report.
• Tracks department's mandatory annual training, licensure, and certifications. Ensures all appropriate licensure and certifications for employees are up to date.
• Facilitates necessary activities to assist with staffing office needs.
• Provides back-up as necessary for other staff in office. Utilizes downtime to assist others.
• Provides atmosphere of teamwork with positive attitude in staffing office.
• Communicates appropriately with clients and staff. Relays information to appropriate personnel.
• Gives regular status reports on pending items. Resolves any issues with pending items and notifies manager as necessary.
• Handles multiple tasks and projects as assigned by management
• Oversees supplies management for the department. Handles check requests and purchase orders. Tracks requests as necessary.
• Performs data entry. Enters and maintains statistical data as requested.
• Functions as a liaison with other departments across the hospital and campus. Coordinates support for staffing needs or nursing administration.
• Attends required meetings and performs necessary tasks related to meetings. Takes, transcribes, and distributes minutes for meetings.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED