Sr Administrative Assistant II, Office of Engagement & Excellence, Surgery

UT Southwestern Medical Center • Dallas, TX

6d

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.
UT Southwestern Medical Center is hiring for a Senior Administrative Assistant II, Department of Surgery.
This role provides administrative support to the Department of Surgery's Central Administration Leadership team as well as departmental programs. Responsibilities include managing the department’s travel review and approval process, providing moderately complex administrative support for department leadership. May assist with overflow work from administrative peers within the department. Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department. Compose and process repetitive and non-repetitive documents in accordance with established procedures. Organize office procedures to ensure effective operation. Process financial transactions following institutional policies and procedures.
Ideal candidates should possess self-initiative, resourcefulness, and adeptness in collaborative settings. The desired candidate will demonstrate strong written and verbal communication, proven customer service abilities, adept time management and prioritization skills, consistent follow-through, and excellent work ethic.

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or
• May consider higher completed education in lieu of experience.

Nice To Haves

• Detail oriented
• Organized
• Strong verbal and written communication
• Multi-tasker in fast-paced environment

Responsibilities

• Receive guests in office suite
• Managing and coordinating the department’s travel review and approvals process
• Provides moderately complex administrative skills for division faculty.
• Schedules and organizes activities such as meetings, conferences, and department events: prepare agendas, presentations, take minutes and arrange catering, as needed.
• Organize and coordinate travel logistics for faculty and visiting professors.
• Composes and processes repetitive and non-repetitive documents in accordance with established procedures.
• Coordinates expense reimbursement and expense tracking.
• Processes purchasing transactions following institutional policies and procedures
• Communication: Draft and prepare official documents, memos, presentations, and reports.
• Maintain Faculty Curriculum Vitae, licensures and recredentialing
• Determines work priorities and monitors progress toward work deadlines
• Acts as department liaison with other departments and agencies
• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED