Sr Administrative Assistant II, Pulmonary

UT Southwestern Medical Center • Dallas, TX

8h • Hybrid

About The Position

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit.
This Sr Administrative Assistant II will provide comprehensive administrative support for 11 faculty members (including two Directors) and six APPs, managing travel and expenses, meetings, conferences, calendars, and incoming communications. Responsibilities include entering call schedules in the Parkland paging system (such as intensivist and moonlighting schedules), ordering supplies, submitting facilities and equipment repair requests, and processing forms in PeopleSoft for expenses, payments, and IDRs. The role also coordinates visiting professors for Grand Rounds and Pulmonary conferences, faculty candidate interviews, and organizes annual faculty receptions.
Hybrid - 3 days weekly in office

Requirements

• High School Graduate or equivalent.
• 4 years Related work experience or
• May consider higher completed education in lieu of experience.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED