Sr. Administrative Assistant, Executive Team

American College of Education

78d • $50,000

About The Position

As the Senior Administrative Assistant, Executive team, you manage many technical processes for the Executive team and provide assistance to the President & CEO. You support the mission and initiatives of the college by preparing key reports for the Executive team. You are tech-savvy and work well cross-departmentally to identify and improve processes. You are well-versed in project management initiatives and can stay organized while handling multiple projects.

Requirements

• Project Management and/or Process Improvement Certification preferred.
• Bachelor’s degree from an accredited college/university or comparable job experience.
• Excellent oral and written communication skills, including strong interpersonal and analytical abilities to collaborate effectively with college departments and cross-functional teams.
• Demonstrates and maintains a high level of sensitivity and commitment to the needs of diverse populations.
• Discern appropriate actions and decisions in relation to policies and procedures.
• Ability to multitask in a fast-paced environment with the ability to handle details while continuing to maintain a stellar customer service relationship.
• Proficient in Microsoft products such as Word, Excel, and PowerPoint and other media-driven software programs.
• Work experience with a distributed workforce with the capacity of learning new programs as needed, committed to prompt and courteous responses to stakeholders.
• Willing to travel and work occasional evenings/weekends, as needed.

Responsibilities

• Facilitates communication between ACE’s departments and various constituent groups.
• Provides holistic support for ACE’s departments by identifying and improving processes.
• Manages projects in an efficient and effective manner, ensuring all key components and timelines are documented.
• Supports CEO and other executive leaders and various committees in organizing meetings, recording minutes and continuing the conversation through process and/or project management.
• Prepares key reports for Executive team.
• Manages and submits budget requests and invoice payments.
• Records minutes for Board of Trustee meetings and Board of Trustee Committee meetings.
• Provides administrative support by handling the logistics for travel and events, scheduling appointments, reservations, and other required services, including organizing site events.
• Supports the CEO by performing all other duties as requested.

Benefits

• Medical, dental, & vision Insurance
• HSA and FSA options
• Paid parental leave
• Paid volunteer time
• Tuition reimbursement & reduction programs
• Generous PTO
• 401k and employer match
• Full-service wellness and EAP program
• Employee recognition and awards programs
• Employer paid life & AD&D insurance
• Short-term disability
• Employer paid long-term disability

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Bachelor's degree