Sr Admin-Legal Operations & Board Coordinator

Moody's • New York, NY

112d • $78,500 - $113,750

About The Position

At Moody's, we unite the brightest minds to turn today's risks into tomorrow's opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are—with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.

Requirements

• Strong verbal and written communication skills, with the ability to clearly convey complex information and draft documents needing minimal editing.
• Detail-oriented and organized, skilled in time management, multitasking, adapting to priorities, and working under pressure with a client-focused approach.
• Demonstrated expertise in managing board processes and procedures with administrative proficiency; skilled at handling sensitive and confidential data.
• Proficient in Microsoft Office Suite applications (Outlook, Word, Excel, PowerPoint, SharePoint) and collaborative tools.
• Previous experience in the financial services or professional services environments, with familiarity with compliance or regulatory obligations pertaining to securities trading or corporate board activities.

Nice To Haves

• Experience with Nasdaq Board Vantage is beneficial (training can be provided).
• Professional certifications in administration, project management, or finance are an asset.

Responsibilities

• Provide critical departmental support to deliver strategic initiatives aimed at optimizing legal and compliance operations and achieving business goals.
• Handle communications related to MCO and MIS Board meetings, including to MCO board members and the Executive Leadership Team (ELT).
• Function as the primary contact for MCO Directors' assistants on matters related to scheduling, travel, reimbursements, and similar tasks, and handle processing of expense reimbursements for the Director.
• Oversee the board's web portal by posting and archiving meeting materials, as well as distributing itineraries from the Corporate Secretary.
• Track board meeting attendance.
• Lead the onboarding process for new directors by coordinating with various teams within Moody's, including the Finance and People teams.
• Manage time-sensitive and highly confidential details with confidentiality, tact, and diplomacy.
• Support in delivering key strategic legal and compliance initiatives, coordinating with both internal and external stakeholders.
• Assist with the department's financial and budget management processes.
• Aid members of the Legal Department with various tasks such as preparing material for board meetings, team events, and internal and external presentations.
• Provide administrative support for the Senior Leadership Team (SLT) in coordination with other Legal Team administrators.
• Leverage AI tools and new ways of working to streamline processes and enhance departmental efficiency.

Benefits

• Medical, dental, vision insurance
• Parental leave
• Paid time off
• 401(k) plan with employee and company contribution opportunities
• Life, disability, and accident insurance
• Discounted employee stock purchase plan
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Industry: Professional, Scientific, and Technical Services