Sr Admin Asst

W.W. Grainger • Lake Forest, IL

169d • $24 - $30 • Hybrid

About The Position

The Senior Administrative Assistant supports 1 Sr Director and 3 Directors in the Merchandising Supplier Management function, providing a wide range of administrative support to the team by implementing department/operational processes to help meet our goals. This position is based in Lake Forest or Mart. You will report to a Manager, Administrative Services. This is a hybrid position based in Lake Forest or Mart 2-3 days a week.

Requirements

• High School diploma or equivalent
• 2 or more years of administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Lucidchart.
• Experience communicating essential information concisely, both in writing and verbally.
• The ability to proofread documents for correct grammar, spelling and punctuation.
• The ability to learn multiple software programs. Reporting automation tools experience is helpful.
• A proactive approach with the initiative to anticipate needs and take ownership of responsibilities.
• Attention to detail, ensuring accuracy in all tasks.
• A problem-solving mindset, with the ability to adapt and respond effectively to challenges.

Responsibilities

• Respond to requests by asking probing questions, gathering and providing information.
• Manage logistics/event planning for all leadership meetings including selecting venues, food, coordinating development of schedules, and providing on-site meeting support.
• Schedule and manage business travel logistics and ensure leader has necessary documentation for travel. (Domestic/international)
• Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management).
• Task and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, recording actions items and audio, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Effectively manage leaders' time being strategic and proactive calendar management.
• Support leadership in planning and distributing team member and leader communications.
• Prepare personnel, purchasing and other administrative forms for the leadership teams and forward for approval and processing.
• Train and provide backup support for other Administrative Business Partners as needed.
• Support the onboarding and departure process for department team members.
• Demonstrate a thorough understanding of department and appropriate Company policies, procedures, and operations.
• Participate in department projects and tasks including but not limited to training and team meetings.
• Monitor, maintain, and order department supplies and manage associated budget; may own other department specific processes or activities.
• Work in a change environment where quality improvement and organizational refinement is ongoing.
• This position requires flexibility and the ability to adapt to evolving business needs.

Benefits

• Medical, dental, vision, and life insurance coverage starts on day one of employment.
• Access to up to 50% of your paycheck based on hours worked before payday.
• 18 paid time off (PTO) days annually for full-time employees (accrual prorated based on employment start date) and 6 company holidays per year.
• 6% company contribution to a 401(k) Retirement Savings Plan each pay period, no employee contribution required.
• Employee discounts, parental leave, and other benefits.
• Safety shoes provided (where applicable).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Merchant Wholesalers, Durable Goods
• Education Level: High school or GED