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The Senior Administrative Assistant, Academic Appointments & Community Events provides high-level administrative and customer service support to multiple faculty and academic scholars in the Department of Molecular, Cellular and Developmental Biology. This role will serve as the principal source of information regarding policies and procedures related to academic new hire/initial appointments and reappointments including international visa processes and policies of OISS, while independently processing related tasks in an accurate and efficient manner. The senior administrative assistant is also responsible for planning, organizing and executing departmental community events including but not limited to weekly coffee hour and happy hour, bio blitz presentations, seasonal events and other social events that help foster a sense of belonging and build strong departmental community. Related tasks include organizing and supporting event activities, reserving space and ensuring media services and/or catering needs are addressed, processing related expense reimbursements, invoices, and purchase orders using Workday. Setting up suppliers in Workday and preparing Professional Service and Consultant Agreements and contracts. The position will serve as the primary back up for the Sr. Administrative Assistant, Departmental Events and the Sr. Administrative Assistant, Operations as well as provide back-up for other administrative support staff. Please note, the detailed responsibilities in this Position Focus are specific and most relevant to the role. Additional duties may be assigned as needed. Based on operational needs, there might be changes to our current hybrid work schedule. It is possible that we may need to transition being on campus five days a week, either temporarily or permanently.
