PEAK - Sr. Admin Assistant - DGES

University of Oklahoma•Norman, OK

About The Position

The Department of Geography and Environmental Sustainability is hiring a Senior Administrative Assistant through PEAK Temporary Staffing. The position is estimated to last until October 1, 2026. Duties: Supports department’s Finance and Office Administrator as needed Supports planning and coordination of departmental and related student events, including calendar invitations and room reservations Manages departmental space schedules Supports class scheduling and collection of syllabi Serves as contact person for other employees or the outside public by receiving incoming calls, handling shared email account, taking messages, and making referrals as needed Provides information regarding location or availability of materials, resources, and services Monitors and orders office supplies, as well as supplies for departmental events Assists with departmental email listserv management as well as swipe card access arrangements Supports faculty and staff printing Runs errands for department as needed Handles key distribution and return for departmental spaces Oversees work orders with maintenance, surplus, and hauling Provides undergraduate and graduate student enrollment overrides Prepares requests in CourseLeaf (OU course inventory management system) for proposed new courses or course changes including course number changes, course description changes, etc. Serves as DGES webmaster and coordinates department social media with student assistant, coordinating with MarComm as needed Maintains department directory and emergency contact lists Prepares and posts semester schedules on doors of all DGES spaces Undertakes other duties and tasks as assigned

Requirements

High School Diploma or GED
36 months administrative support experience
Advanced knowledge of office procedures.
Ability to use a computer and calculator.
Advanced knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills.
Ability to work independently and as a team player.
Ability to complete tasks in an efficient and timely manner.
Must be detail oriented.
Ability to multitask, be organized, and self-motivated
Ability to work in stressful situations and meet deadlines in a timely manner.
Ability to communicate verbally and in writing.

Responsibilities

Supports department’s Finance and Office Administrator as needed
Supports planning and coordination of departmental and related student events, including calendar invitations and room reservations
Manages departmental space schedules
Supports class scheduling and collection of syllabi
Serves as contact person for other employees or the outside public by receiving incoming calls, handling shared email account, taking messages, and making referrals as needed
Provides information regarding location or availability of materials, resources, and services
Monitors and orders office supplies, as well as supplies for departmental events
Assists with departmental email listserv management as well as swipe card access arrangements
Supports faculty and staff printing
Runs errands for department as needed
Handles key distribution and return for departmental spaces
Oversees work orders with maintenance, surplus, and hauling
Provides undergraduate and graduate student enrollment overrides
Prepares requests in CourseLeaf (OU course inventory management system) for proposed new courses or course changes including course number changes, course description changes, etc.
Serves as DGES webmaster and coordinates department social media with student assistant, coordinating with MarComm as needed
Maintains department directory and emergency contact lists
Prepares and posts semester schedules on doors of all DGES spaces
Undertakes other duties and tasks as assigned