Sr. Accounts Payable Specialist

Samsonite•Mansfield, MA

2d•Hybrid

About The Position

Your role at Samsonite: The Senior Accounts Payable Specialist compiles and processes payments owed by the company to vendors, suppliers, organizations, or individuals. They gather POs, expense charges, prepare payments, and maintain general ledger entries. Additionally, they administer and data enter all transactions, maintain files and relationships, and report as necessary. Lastly, this role serves as the subject matter expert [SME] for at least one of the following: training or oversight of others to include systems or processes, including escalations resolution; complex inventory-related accounts; serving as the lead for a business entity or brand [ex, Samsonite, Hartmann, High Sierra, etc.]. This is a hybrid role; we work on site four days and remotely one day, weekly. Serve as the primary escalation point for accounts payable issues, coordinating resolution with management, vendors, IT, and internal stakeholders Process and manage PO-based invoices (MIRO), including invoice entry, exception resolution, and three-way match discrepancies Monitor and resolve transaction errors and AP exceptions accurately and within established timelines. Reconcile supplier statements, aging reports, and open GR/IR balances to identify and resolve discrepancies. Provide analytical support on consignment sales, by assembling regular reports as requested by the cost accounting team and sales department leaders Manage and understand DocuWare workflow, make adjustments and suggestions as business needs change Interact with vendors to promote resolution regarding invoice and/or payment issues. Research with internal customers on invoices that need to be approved and entered Prepare payment proposals for checks, wires, and electronic payments in coordination with Cash Management Prepare, validate, and upload vendor files and monthly rent data into SAP Ensure accurate GL and cost center coding and compliance with approval matrix requirements Identify process gaps, control risks, and opportunities for continuous improvement within AP operations Strong experience in Accounts Payable and operations and comfortable owning complex workflows Manage shared accounts payable email inboxes, responding to internal staff and external vendors with timely, professional support Support audits, compliance initiatives, reporting, and special projects assigned by AP leadership

Requirements

3+ years of direct Accounts Payable experience, preferably in PO‑based, three‑way match invoice processing and payment proposals
Strong attention to detail with a solid understanding of the Accounts Payable close process and related systems
Sound professional judgment with the ability to analyze issues, apply accounting principles, and resolve discrepancies effectively
Proven ability to research, document, and resolve issues in a fast‑paced, high‑volume AP environment
Ability to work independently and collaboratively while consistently meeting accuracy and timeliness standards
Intermediate proficiency in Microsoft Excel (pivot tables, formulas, lookups) and experience using enterprise accounting systems; SAP preferred

Nice To Haves

BA/BS seeking an accounting career
Consumer products
Experience with manufacturing inventory accounts payable

Responsibilities

Serve as the primary escalation point for accounts payable issues, coordinating resolution with management, vendors, IT, and internal stakeholders
Process and manage PO-based invoices (MIRO), including invoice entry, exception resolution, and three-way match discrepancies
Monitor and resolve transaction errors and AP exceptions accurately and within established timelines.
Reconcile supplier statements, aging reports, and open GR/IR balances to identify and resolve discrepancies.
Provide analytical support on consignment sales, by assembling regular reports as requested by the cost accounting team and sales department leaders
Manage and understand DocuWare workflow, make adjustments and suggestions as business needs change
Interact with vendors to promote resolution regarding invoice and/or payment issues.
Research with internal customers on invoices that need to be approved and entered
Prepare payment proposals for checks, wires, and electronic payments in coordination with Cash Management
Prepare, validate, and upload vendor files and monthly rent data into SAP
Ensure accurate GL and cost center coding and compliance with approval matrix requirements
Identify process gaps, control risks, and opportunities for continuous improvement within AP operations
Strong experience in Accounts Payable and operations and comfortable owning complex workflows
Manage shared accounts payable email inboxes, responding to internal staff and external vendors with timely, professional support
Support audits, compliance initiatives, reporting, and special projects assigned by AP leadership