Sports - Property Sales Assistant

Creative Artists Agency•New York, NY

6d•$22•Onsite

About The Position

The five-time recipient of the award for “Best in Talent Representation and Management,” presented by the Sports Business Journal, CAA Sports represents more than 1,700 of the world's best athletes in such sports as baseball, football, hockey, basketball, soccer, tennis, Olympics and action sports, and golf, in addition to coaches, on-air broadcasters, and sports personalities.  Beyond traditional athlete representation, CAA Sports provides unique opportunities for clients off the field , in areas including licensing, endorsements, speaking, philanthropy, books, and video games.  CAA Sports also works in the areas of broadcast rights, corporate marketing initiatives, licensing, hospitality, and sports properties for sales/sponsorships, for which the agency won “Best in Property Consulting, Sales, and Client Service” at the 2019 Sports Business Awards.  CAA Sports is a division of leading entertainment and sports agency Creative Artists Agency (CAA).  CAA represents the most creative and successful artists working in film, television, music, theatre, video games, and digital content, and provides a range of strategic marketing services to corporate clients. The Sports Property Sales team is seeking a highly analytical, detail-oriented Assistant to support a senior executive focused on sponsorship sales across leading sports and entertainment properties. This role goes beyond administrative support. The ideal candidate is someone who is analytically strong, a skilled writer, and a thoughtful problem solver who can operate in a fast-paced, high-performance environment. This is an opportunity for someone who wants to build a long-term career in sports and entertainment partnerships and learn the business from the ground up. Assistants are an important part of the CAA structure, and it is hoped that the successful candidate will ultimately become an Agent within the company.

Requirements

Strong skills in Google Sheets and Microsoft Excel (formulas, lookups, financial tracking, clean formatting)
Ability to organize large datasets and translate numbers into insights
Comfort building and maintaining detailed trackers and revenue models
Exceptional written communication skills
Ability to draft professional proposals, emails, research briefs, and client-facing materials with minimal oversight
Strong proofreading and editing ability
Demonstrated ability to think through ambiguous situations and propose solutions
Strong analytical mindset with attention to detail
Ability to prioritize competing deadlines and stay organized under pressure
1–2 years of experience in a professional environment (agency, consulting, finance, legal, sports, or related fields preferred)
High level of professionalism and discretion
Strong interest in sports, sponsorships, and sales
Strong experience in Microsoft Office (Excel, PowerPoint, Word) and Google Workspace
Experience with Salesforce or other CRM platforms

Nice To Haves

Naturally organized and proactive
Comfortable working with numbers and contracts
Writes clearly and concisely
Asks smart questions and anticipates needs
Able to stay calm and solutions-oriented in high-pressure situations

Responsibilities

Manage complex calendars, scheduling, travel, expenses, and high-volume communications
Maintain confidentiality when handling sensitive client and deal information
Take detailed meeting notes and proactively track follow-ups and next steps
Build and maintain detailed tracking documents in Excel, including revenue summaries, contract trackers, renewal schedules, and pipeline reports
Create financial summaries and deal comparisons to support negotiation strategy
Maintain Salesforce CRM records and generate reporting as needed
Conduct structured research on brands, industries, competitors, and market trends
Synthesize research into concise written briefs for internal and client use
Draft partnership proposals and customize sales materials
Create high-quality presentations in PowerPoint and Google Slides