Sport Programs Assistant - Jumping

US Equestrian Fed•Lexington, KY

About The Position

This position supports the Sport Department’s mission to put into place programs that will identify talented athletes and horses, assist with their development, with the goal of achieving success in international competition. It will also play a strong role in the administration of programs as well as the day-to-day support that the Sport Department provides to the membership. This will include collaborating with various organizations, departments, committees, and communities; ensuring effective communication among stakeholders; administering related programs; and assisting the Directors with accounting and other related activities.

Requirements

Must be proficient in MS Office programs such as Excel, Word, and Outlook.
Must have excellent attention to detail and an excellent sense of planning and organization.
Must have the ability to collaborate and communicate effectively amongst both internal and external groups.
Must have a high level of integrity and discretion
Prioritize and maintain a high level of performance in stressful situations, and within changing environments
Extended hours of availability including evenings and weekends.
High School diploma or equivalent preferred.
One year of office/clerical experience required. Bachelor’s degree may substitute for experience requirement.

Nice To Haves

Some college preferred.
A working knowledge of equestrian sport, especially the FEI disciplines, is preferred.

Responsibilities

Provide support to the Directors and Managing Director of the Jumping Department
Provide support for the administration of the Jumping Pathway Programs and Sport Programs led by Directors
Provide youth Championship support for Pony Jumpers, North American Youth Championship (NAYC), Junior Jumper Championships and Talent Search Finals including distributing invitations, verifying certificates of capability and minimum eligibility requirements, entries, coordinating rider bags and other duties associated with the championship administration
Serve as point of contact for award orders
Management of championship clothing orders, distribution, and tracking
Support youth Championship administration as required including onsite support
Provide support by pulling results and faults for applicant athletes and horses
Provide support to the staff, contractors, athletes, etc. for competition logistics (accreditation, accommodations, etc.)
Work with Directors to ensure information on website is clear, accurate, and current
Assist with the development of the Marketing USA Jumping Newsletters
Support Jumping specific projects
Answers telephone calls, responds to inquiries, provides information, takes messages, and refers calls when appropriate
Provides general clerical, logistical, and secretarial assistance
Exceptional member service is provided, and member relationships are enhanced
Communication with members and staff is effective and professional
Relationships with other staff are productive and promote a positive team environment
Assistance is provided to other department members when needed