Sponsorship Operations Specialist

CAPITAL OF TEXAS PUBLIC•Austin, TX

43m

About The Position

Austin PBS and Texas PBS are seeking a highly organized, detail-driven Sponsorship Operations Coordinator to power the execution of sponsorship campaigns across both stations. This is a critical, cross-functional role that ensures every sponsorship agreement moves seamlessly from order entry to execution, reporting, reconciliation, and billing. If you thrive on building systems, managing details, and keeping complex projects moving forward, this role offers the opportunity to directly support revenue growth and community partnerships that strengthen public media across Texas. The Role The Sponsorship Operations Coordinator owns the operational lifecycle of sponsorship campaigns for Austin PBS and Texas PBS. Working closely with Production, Traffic, Marketing, Digital, Finance, and Sponsorships, you will ensure campaigns are launched accurately, delivered on time, and fully reconciled and billed. This is a hands-on coordination role where precision, follow-through, and cross-team communication are essential. Your work creates the operational foundation that allows sponsorship leaders to focus on relationship-building, revenue growth, and deepening community impact.

Requirements

Strong organizational skills and exceptional attention to detail
Ability to manage multiple projects and deadlines simultaneously across two stations
Clear, collaborative communication skills
Confidence working cross-functionally with multiple departments
Proficiency with spreadsheets, shared drives, and project tracking tools, with the ability to quickly learn new systems

Nice To Haves

3–5 years in nonprofit development, media sponsorships, underwriting, or campaign operations
Familiarity with broadcast or digital campaign workflows
Understanding of compliance-based communications environments
Experience with inventory management systems
Experience with tools such as Airtable, WideOrbit or other broadcast traffic systems (Protrack), Google Analytics, Nielsen, and Salesforce

Responsibilities

Enter and manage sponsorship orders in internal systems
Create and maintain contracts, deliverables, and campaign documentation
Manage sponsorship inventory across broadcast, digital, and event platforms, ensuring real-time visibility of availability
Maintain centralized digital campaign folders with all assets, approvals, and reporting materials
Oversee timelines and confirm all required materials are received prior to launch
Coordinate across departments to ensure smooth, on-time campaign execution
Receive traffic instructions and creative assets from the sponsorship team
Partner with Production to develop sponsorship spots, ensuring speed and high-quality output
Route materials for internal review and underwriting compliance approval
Submit completed spots for client approval
Prepare and distribute traffic instructions for Austin PBS campaigns
Confirm campaigns launch as planned and troubleshoot issues as needed
Collect affidavits, impression reports, and proof-of-performance documentation across broadcast, digital, and events
Reconcile deliverables against sponsorship agreements
Partner with Finance to process invoices and support monthly billing schedules
Assist with sponsor recap materials and performance summaries
Maintain trackers for inventory, campaign status, and deliverables across both stations
Ensure accurate documentation and recordkeeping
Identify and implement process improvements that increase consistency, efficiency, and scalability
Schedule reporting and billing reminders to maintain reliable timelines