Sponsored Programs Financial Specialist

University of Tulsa • Tulsa, OK

17h

About The Position

The Specialist reports to the Assistant Vice President for Research and is
responsible for financial activities necessary to process time and effort on
research and sponsored program accounts. The Specialist will manage the
programmatic fiscal reporting activities related to the payment and billing
processes necessary for sponsor guidelines and university policies and
procedures on these externally funded programs.

Requirements

• General understanding of basic accounting principles
• Previous experience in account management, bookkeeping, payroll management, invoicing, or project management
• Demonstrated ability to interpret and apply policies and procedures
• The ability to utilize independent judgment and discretion
• Must be able to produce time-sensitive, accurate information on sponsored project matters
• Have excellent organizational skills
• Must be self-motivated and work well under pressure with limited supervision
• Handle a multitude of tasks and be team-oriented
• Have superior communication skills
• Must be dedicated to providing timely customer service with exceptional interpersonal capabilities
• Be proficient in an automated environment including effective utilization of Microsoft Windows (Outlook, Word, and Excel)
• A Bachelor’s degree
• A combination of education and work experience may be substituted for the minimum qualifications

Nice To Haves

• A Bachelor’s degree and/or at least 3 years previous experience in a university sponsored program office in post-award administration
• previous experience in a university sponsored program office in post-award administration
• a demonstrated knowledge of federal funding agency regulations including 2 CFR 200 Uniform Administrative Cost Principles and Audit Requirements for Federal Awards.

Responsibilities

• Payroll coordination for personnel on sponsored project awards
• Complete reconciliation of payroll to time-and-effort sheets
• Assist in the review, revision, and approval of time-and-effort sheets for sponsored awards
• Collaborate with other TU offices to correct errors and charges for payroll to research and sponsored program accounts
• Maintain accurate financial and payroll records
• Submit timely, accurate invoices for active projects and consortia memberships to sponsors
• Complete follow-up on invoices to ensure receipt, accuracy, and acceptance
• Provide payment tracking and follow-up for past dues
• Assist in the management of the Chart of Accounts and financial award setup
• Submit financial statements and reports to sponsors
• Provide oversight for fiscal aspect of sponsored projects
• Prepare and submit various reports for the university and the external sponsors
• Serve as a liaison between university officials, principal investigators, staff and funding agency representatives

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level