Specialty Registrar II

University of Rochester • City of Rochester, NY

46d

About The Position

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Responsibilities: Responsible for the identification/collection, entry, maintenance, and reporting of data into the trauma registry for the Pediatric Trauma Program as required by the New York State Department of Health (NY DOH) and the National Trauma Data Bank (NTDB) based on the NY DOH and NTDB standards. Will serve as trauma registry expert for the pediatric trauma program and ensure the registry contains accurate and reliable data for use by the program. Timely, accurate registry data produced by the trauma registrar is necessary to support daily functions of the Pediatric Trauma Program, verification/accreditation, national benchmarking, and performance improvement and research activities. Data are also entered into the American College of Surgeons (ACS) Trauma Quality Improvement Project (TQIP) database to allow risk-adjusted benchmarking for quality improvement.

Requirements

• Bachelor's degree
• Graduation an approved Health Records Administration/Health Information Technology/Medical Records Technician program
• 2 years relevant experience
• Ability to oversee and maintain multiple simultaneous projects
• Excellent communication skills
• Knowledge an ability to use computers including word processing, spreadsheets, graphics, e-mail
• Ability to review and abstract relevant medical information from electronic medical records
• Ability to visually portray data
• Strong analytical and critical thinking skills to approach problems in a systematic method using ability to synthesize data and suggest recommendations
• Database management and report writing
• Ability to work independently on assigned projects and tasks

Nice To Haves

• Licensure/credentials in clinical specialty such as Registered Nurse, Licensed Practical Nurse, or Emergency Medical Technician-Paramedic
• Completion of ICD-10 coding course.
• Completion of Association for the Advancement of Automotive Medicine Abbreviated Injury Score course
• Completion of American Trauma Society registrar course
• Experience with trauma registry
• Experience at a level 1 trauma center
• Certification in an approved Registered Health Information Technician upon hire
• Certified Abbreviated Injury Scale Specialist (CAISS)
• Certified Specialist in Trauma Registries (CSTR)
• Registered Health Information Technologist/Administrator (RHIT/RHIA)

Responsibilities

• Registry Abstraction: Accurately identify all trauma admissions, transfers, and deaths, using clinical identifiers and strict inclusion/exclusion criteria. Complete and verify for accuracy all data collected according to standards outlined by regulatory bodies- New York State/American College of Surgeons and as directed by the Trauma Program Manager (PTM) and Trauma Medical Director (TMD), including identification of all injuries, procedures, complications and outcomes. Complete data abstraction of clinical information into the registry both concurrently and retrospectively while meeting frequent data deadlines. Assign and accurately score all injuries utilizing the Abbreviated Injury Scale (AIS) and validate ICD diagnostic codes, operative codes, E-codes and modify as needed. Daily tracking on hospitalized patients reviewing patient charts for additional data indicators, and completion of concurrent data abstraction. Coordinate with other program staff, departments, and agencies as needed to gather all data necessary to complete the abstraction on each patient; including trauma program leadership/faculty, attending and resident physicians, advanced practice providers, nurses, and pre-hospital personnel. Clarify injury descriptions and detail when necessary from clinical providers to obtain accurate injury severity scoring and improve hospital reimbursement and resource allocation.
• Registry Reporting: Analyze and interpret trauma data to provide both routine and ad hoc reports of trauma statistics and quality assurance filters used for weekly process improvement meetings, routine volume reporting, annual comprehensive reports, education/injury prevention, financial analysis, internal requests, and external oversight: ie) NYS DOH, ACS Committee on Trauma Registry Management: Monitor security of data to ensure the integrity and reliability of database systems and ensure preventative and routine maintenance for the trauma registry. Maintain all reference materials necessary for trauma registry, coding, and abstracting. Research, evaluate and recommend changes in equipment to facilitate trauma registry. Resolve technical software or reporting issues with internal systems as well as software vendor as needed. Responsible for identifying areas for streamlining and process improvement in the data collection process. Maintain quality data standards for submission to internal/external databases via frequent validation reports provided by trauma registry staff, program leadership, as well as external bodies; ie) TQIP, NTDB, NYS DOH Attend registry vendor sponsored training workshops/meetings to maximize trauma registry utilization and performance.
• Registry Admin Duties Oversee the conversion, upload, and transfer of trauma registry data to other designated database systems, including local, state, and national systems; (NYS DOH, NTDB, TQIP) Serve as a resource and mentor to other trauma registry staff. Serve as integral part of regulatory trauma re-verification/designation process Serves as primary contact and responsible for timely preparation and submission of data uploads to NYS DOH and ACS TQIP Resolves routine entry issues/problems and appropriately seeks assistance from Trauma Program Manager, Associate Trauma Program manager, and/or other specialists as necessary Maintains primary oversight of trauma registry database, data entry, and data integrity Establishes and maintains process for data concurrency to ensure timely, accurate data .
• Trauma Program Activities Attends various meetings for the Pediatric Trauma Program including Pediatric Multidisciplinary Trauma Peer Review and Trauma Systems and Operations Committee meetings Attends weekly registry meeting with other members of the registry team and Pediatric Trauma Program leadership As time and funding allow, participates in national, state, and local meetings, work groups, and educational conferences in order to maintain and expand trauma registry knowledge base, including, but not limited to New York State Trauma Advisory Council Registry Subcommittee meetings and annual national TQIP meetings Participate in various local trauma outreach and education activities provided by Pediatric Trauma Program
• Other Upholds continuing education requirements as set by the American College of Surgeons verification standards Assists Pediatric Trauma Program leadership team as requested with other duties

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 51-100 employees