Specialty Clerk- Police Dept.

A Charter Schools, Inc.•Dallas, TX

45d

About The Position

The Police Department Assistant plays a vital role in supporting the daily operations of the department. This position requires a highly organized, detail-oriented individual who can manage sensitive information with discretion and professionalism. The ideal candidate will be proactive, trustworthy, and capable of juggling multiple responsibilities in a dynamic law enforcement environment.

Requirements

High School diploma or GED
3-5 years clerical/filing in a school environment
secretarial and computer skills (i.e., keyboarding, faxing, copiers, 10-key, handle school correspondence, records, forms and reports, receive, sort, and distribute mail, basic accounting principles, excel and word, effective communication, and interpersonal skills
experience in specific areas such as Special Education, PEIMS, ESL, etc…

Responsibilities

Organize and maintain departmental files and records
Handle confidential documents and communications with discretion.
Prepare and process requisitions, reports, and correspondence.
Answer the school phones promptly, take detailed messages as necessary and direct calls
Effectively communicate with parents and staff on school matters
Maintain a friendly attitude with parents and staff
Maintain the department's event calendar.
Book travel and lodging for conferences and training.
Schedule appointments and meetings for department leadership.
Complete requisitions for supplies and services.
Coordinate with vendors and city procurement offices.
Serve as a point of contact for internal and external inquiries.
Relay messages and information accurately and professionally.
Perform additional tasks as assigned by the Chief of Police or designee.
Support special projects and departmental initiatives.