Specialist, Payroll and Accounts Payable

TAPESTRY 360 HEALTH • Chicago, IL

131d

About The Position

The position involves accurately processing bi-weekly payroll for all staff, including salaried, hourly, and grant-funded employees. The role requires ensuring payroll compliance with federal, state, and local laws through meticulous recordkeeping and coding. Collaboration with HR is essential to maintain accurate employee data, benefits, and deductions. The individual will generate payroll reports for leadership, audits, and compliance needs, and respond promptly and supportively to employee questions about payroll and timekeeping. Additionally, the role includes reviewing, coding, and processing vendor invoices in alignment with organizational policies, managing timely payments via ACH, check, and credit card, reconciling vendor statements, and maintaining organized vendor files to ensure compliance with W-9 and 1099 requirements. Support for month-end close by preparing accruals, reports, and journal entries is also a key responsibility.

Requirements

• Minimum 3 years of experience in payroll and accounts payable
• Experience with accounting and payroll systems such as Sage Intacct, ADP, or Paycom
• Strong attention to detail and organizational skills
• Ability to meet deadlines and work collaboratively in a team setting

Nice To Haves

• Associate's or bachelor's degree in Accounting, Finance, or related field
• Prior experience in a nonprofit or FQHC setting
• Familiarity with grant compliance and audit preparation
• Strong interpersonal skills and a commitment to service-oriented problem solving

Responsibilities

• Accurately process bi-weekly payroll for all staff, including salaried, hourly, and grant-funded employees
• Ensure payroll compliance with federal, state, and local laws through meticulous recordkeeping and coding
• Collaborate with HR to maintain accurate employee data, benefits, and deductions
• Generate payroll reports for leadership, audits, and compliance needs
• Respond promptly and supportively to employee questions about payroll and timekeeping
• Review, code, and process vendor invoices in alignment with organizational policies
• Manage timely payments via ACH, check, and credit card
• Reconcile vendor statements and resolve issues with accuracy and professionalism
• Maintain organized vendor files, ensuring compliance with W-9 and 1099 requirements
• Support month-end close by preparing accruals, reports, and journal entries

What This Job Offers

• Number of Employees: 101-250 employees