Specialist, Operational Excellence and Project Coordination

Novartis•Carlsbad, CA

17d

About The Position

The Specialist, Site Op Ex and Project Coordination is responsible for supporting the day-to-day process of fulfilling Tech Ops and Quality commitments and initiatives, cross-functional coordination and ensuring effective tracking, KQI reporting, and execution. As a member of the team, the Site Op Ex and Project Coordination Specialist will facilitate the successful delivery of projects, and operational activities to ensure alignment with business objectives. This role will play a pivotal part in supporting the site team with organization of tasks from the site calendar, implementation of continuous improvement efforts, and ensure key site performance indicators are tracked and reported in a clear manner as defined by the site leadership team.

Requirements

3+ years’ relevant experience preferred in PM environment.
Proficient in Microsoft Project and/or Smartsheet, and PowerPoint with Think Cell add-on.
Strong communication and analytical/problem solving skills.
Demonstrated history of working collaboratively across functions and sites.
Strong organization skills.

Nice To Haves

Direct experience working in a cGMP pharmaceutical and/or aseptic manufacturing environment is desired.

Responsibilities

Develop and generate project planning tools for the site projects with input from workstream leads via Think Cell and Microsoft project, or equivalent.
Support the generation of reporting content in Microsoft Power Point.
Gather performance data defined by site KPI/KQIs for tracking and reporting purposes.
Support site projects through planning and executing project activities, ensuring adherence to timelines.
Collaborate with stakeholders to ensure execution of defined project deliverables while managing activities.
Monitor project progress, and deliverable completion for both capex and continuous improvement projects.
Support regular status updates and reports to management and stakeholders on site performance and project outcomes.
Maintain project documentation, including project plans, schedules, and resource allocations.
Collaborate with cross-functional teams to ensure seamless integration of project activities and alignment with organizational objectives.
Evaluate and implement project management tools and software to enhance project tracking and reporting capabilities.
Serve as additional support resource that can flex between site functions to provide general and administrative support as requested by area leads.