Specialist IV - Contract Specialist

Sam Houston State University-posted 25 days ago
Full-time • Mid Level
Huntsville, TX
501-1,000 employees
Administration of Human Resource Programs
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Performs highly advanced specialist work in drafting, editing, and managing contracts to ensure compliance with State of Texas and University procurement rules, policies, and procedures. Maintains a high standard of customer service to internal departments and external vendors.

  • Assists the Contract Manager for Procurement and Business Services with contract-related duties.
  • Assists with review, edits, and compliance of all contracts for the University, and any contracts for other Institutions of Higher Education covered by outsourced services managed by SHSU.
  • Assists with updating contract records in Sam Houston State University (SHSU)'s eProcurement system.
  • Works directly with suppliers to negotiate and edit contracts, as well as the Texas State University System (TSUS) Office of General Counsel for legal review of contracts.
  • Assists with responses to Open Records requests.
  • Assists with reviewing and editing other procurement documents such as Requests for Proposals (RFPs), Procurement policies, etc.
  • Works with Departments across campus to ensure compliance with contract administration policies to include contract risk assessments, contract monitoring plans, etc.
  • Identifies process improvements to enhance contract lifecycle management and compliance.
  • Monitors contract performance, expiration dates, and renewals to ensure timely actions.
  • Provides guidance to campus stakeholders on contract policies, procedures, and best practices.
  • Performs other related duties as assigned.
  • Bachelor's degree in a related field.
  • Two years of relevant contract/procurement experience or in a related field.
  • Must currently hold or will be required to obtain a Certified Texas Contract Developer (CTCD) and a Certified Texas Contract Manager (CTCM) certification within six months of hire date.
  • Requires detailed knowledge of university infrastructure, policies, and procedures.
  • Requires knowledge of required State of Texas contract clauses and terms & conditions.
  • Must have independent judgment and be confident in working with suppliers, end users, legal teams, other Institutions of Higher Education, etc.
  • Must have the ability to effectively provide oral and written communication to negotiate contract terms and conditions.
  • Must be proficient in Microsoft Word for drafting, editing, and tracking changes to contracts, and be proficient in ERP systems.
  • Requires exceptional attention to detail and ability to interpret complex legal and policy documents.
  • Requires a demonstrated ability to establish congenial work relationships and to communicate effectively within department and workgroup.
  • A combination of education, experience, and training that would produce the required knowledge and abilities could be considered.
  • Previous experience in higher education or public sector procurement preferred.
  • Experience with electronic procurement systems (e.g., Jaggaer) preferred.
  • SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance.
  • SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs.
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