Specialist, Disbursements

White & Case LLP•Tampa, FL

About The Position

Our Finance team is responsible for ensuring accurate financial operations and plays a crucial role in managing the Firm’s financial health. Our team handles a wide range of financial activities including financial planning, budgeting, forecasting, taxation, partner compensation, payroll, treasury and cash flow management to support the Firm’s strategic goals. We are responsible for inventory management including billing and collections, and analysis of client, matter and timekeeper profitability. We oversee statutory accounting and ensure compliance with financial regulations and standards. The Finance team also prepares financial statements, reports and analysis to provide insights into the Firm’s financial performance. We work closely with other functions to monitor expenses, optimize financial processes and implement cost-saving initiatives. Through meticulous financial management and strategic planning, the Finance team ensures the Firm’s financial stability and supports its growth objectives. Position Summary The Disbursement Specialist is responsible for ensuring the timely and accurate payment of all vendor invoices. The ideal candidate possess good fraud instincts and the ability to understand fraud strategies to ensure effectiveness of Risk Controls. The ideal individual is a well-rounded top performer who can be a key contributor in a high-energy growth environment. This person is well organized, detail oriented and has an analytical mindset while having the ability to learn and adapt to a changes.

Requirements

Bachelor’s Degree in Accounting, Finance or related discipline
3+ years of bank related functions, bank systems and software
Proficient in the use of Microsoft Office
Strong written and verbal English communication skills
Ability to work independently, with minimal supervision
Skilled team player with interpersonal skills and a track record of successfully working with cross-functional business stakeholders

Responsibilities

Daily management of vendor payments for multiple currencies and payment types here Firm offices world wide
Ensure all payments are processed in accordance with Firm’s intricate Grants of Authority matrix based on, locations, subsections and multi layered approvals, adhere to vendor terms and comply with the Firm’s internal controls
Manage centralized Global Disbursement email boxes for varying levels of requests including bank detail validation, banking compliance verifications, and requests for payment confirmations
Research, reply & address all aspects of the payment process up to and including, incomplete banking details, returned wires, payment exceptions (Wire/ACH), EServe Messages and compliance verifications
Responsible for stop check requests, check inquiries, daily Positive Pay file and monitoring and reporting on stale checks
Coordinate/initiate interoffice funding transfers with Treasury Dept. and record in general ledger
Ability to identify and research interest expense, fees, and pay downs/borrowing on banking websites in order to record these entries to the general ledger
Ability to work with various banking software i.e. creating banking templates and adhoc reporting upon request
Detail-oriented thinker who thrives in a fast-paced environment
Ability to define problems, collect data, establish facts, and draw conclusions
Serve as a functional back up for each member of the Disbursement team
Prioritize and handle multiple projects at once, particularly during month and year-end