Specialist, Data Transformation

Cotality • San Diego, CA

13h

About The Position

If you enjoy research, solving puzzles, and working with information that truly matters, this role is a great fit. You will help keep real estate data accurate and trustworthy—something lenders, title companies, and homebuyers rely on every day. You don’t need to be an expert to start. If you bring curiosity, attention to detail, and a willingness to learn, we will teach you the rest. You’ll join a friendly, supportive team that values collaboration, growth, and doing meaningful work together.

We are looking for a detail‑oriented and dependable person to join our Recordation Team . In this role, you will read and understand state and local rules, track recording fees and transfer taxes, and help maintain our database of real estate closing costs. At Cotality, you will work with a supportive, accessible, and collaborative group of professionals who value teamwork and active listening. Your work will directly support our clients and help ensure accuracy in the real estate market.

Requirements

• Reliable attendance and consistency
• Able to complete assigned projects and meet deadlines
• Basic understanding of real estate data is helpful but not required
• Proficient in Microsoft Word, Excel, Outlook, Teams, and internet research
• Comfortable researching information online and analyzing findings
• Good communication and interpersonal skills
• Care about data accuracy and client impact
• Open to learning new processes, tools, and subject matter
• Able to work independently, prioritize tasks, and manage multiple responsibilities
• Able to read or learn legal language and apply analytical thinking with attention to detail
• Comfortable communicating with county clerks, recorders, and other government contacts
• Strong analytical and problem‑solving skills
• Able to gather data, review information, make decisions, and follow through
• Strong written and verbal communication skills
• Able to provide clear and accurate information to teammates and clients
• Professional, dependable, and solution‑oriented
• Willing to learn, motivated, and positive in approach
• Strong team player - collaborative, flexible, friendly, and an active listener
• Able to build good working relationships with coworkers

Nice To Haves

• Experience with residential real estate transactions
• Knowledge of real estate document recording
• Background in data operations
• Experience with closing costs, government fees, or taxing jurisdictions

Responsibilities

• Research and verify recording rules, customs, fees, and taxes across states and counties
• Identify and fill data gaps to maintain accuracy
• Deliver recordation data updates on time
• Monitor laws and regulations to confirm current fees and tax rates
• Contact state and local government offices to gather or confirm changes
• Own assigned data areas (by state, region, or category)
• Use Salesforce and internal tools to manage and track data
• Document rules, customs, and notes needed to explain fees and taxes
• Write clear requirements to reflect rule changes or new features
• Follow testing steps and verify the results of data changes
• Perform regular quality checks on data and calculations
• Proactively identify upcoming changes and follow procedures to update the system
• Work independently and with teammates to maintain high‑quality data
• Support the team as needed
• Analyze data and share ideas to improve products and client integrations
• Help resolve data‑related inquiries from Support, Client Success, Product, and Sales
• Serve as a subject‑matter contact for internal questions about recording and taxes
• Communicate with Support and other teams to assist clients
• Resolve client issues promptly, including escalations
• Attend team and company meetings
• Perform other duties as needed

Benefits

• Time off: Generous PTO and 11 paid holidays, plus well-being and volunteer time off.
• Family Support: Up to 16 weeks of fully paid parental leave and a baby stipend.
• Health: Multiple medical plan options with mental health and wellness support offerings.
• Retirement: 401(k) with company match and vesting after one year.
• Financial Perks: $400 annual well-being stipend and tuition assistance up to $5,250.
• Extras: Recognition Rewards, Referral bonuses, exclusive discounts and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree