Specialist, Customer Account & Order Management

Apotex • Weston, FL

3d

About The Position

Apotex is a Canadian-based global health company. We improve everyday access to affordable, innovative medicines and health products for millions of people worldwide, with a broad portfolio of generic, biosimilar, innovative branded pharmaceuticals and consumer health products. Headquartered in Toronto, with regional offices globally, including in the United States, Mexico and India, we are the largest Canadian-based pharmaceutical company and a health partner of choice for the Americas for pharmaceutical licensing and product acquisitions.
For more information visit: www.apotex.com.Job SummaryThe Customer Account & Order Management Specialist is responsible for executing daily account management activities for strategic territory customers, including inventory management, short dated inventory movement, pricing adjustments, competitive insights, and order processing. This role uses Salesforce Case Management to research, investigate, and resolve customer related accounting and order issues—such as shortages, overages, pricing discrepancies, damages, complaints, inventory allocation challenges, and other DSCSA related matters. The Customer Account & Order Management Specialist ensures our customers’ experience is consistent, positive, and efficient throughout their interactions with the company.

Requirements

• Strong Excel skills required (e.g., VLOOKUP/XLOOKUP, pivot tables, formulas, data analysis).
• Self motivated with strong business ethics.
• Ability to make independent decisions and manage shifting priorities.
• Excellent oral and written communication skills.
• High attention to detail and strong organizational skills.
• Ability to work effectively in cross-functional environments.
• Minimum 2 years customer service experience.

Nice To Haves

• Bachelor's degree in related field, or equivalent work experience, preferred
• Salesforce experience preferred.

Responsibilities

• Understand customer needs, resolve issues promptly, gather feedback, and identify opportunities for process, product, and service improvements.
• Provide professional, timely, and accurate support for order entry, shipping inquiries, complaints, and inventory allocation.
• Utilize Salesforce Case Management to research and resolve shipping discrepancies, contract pricing issues, and to process credit/debit memos.
• Escalate complex customer problems while maintaining ownership until resolution.
• Process customer orders and related requests with accuracy and urgency.
• Obtain customer order entry numbers when required.
• Support customers through various external portals as needed.
• Assist in resolving accounts receivable issues related to shipping errors.
• Generate daily sales, inventory status, back-order, and service-level reporting as requested.
• Work closely with Sales/NAMs to ensure seamless communication with strategic customers.
• Partners with Distribution Center, Marketing, Contracts, Demand Planning, and other cross-functional teams to enhance customer experience and efficiency.
• Support product launch activities by coordinating with cross-functional partners to ensure timely shipments and customer notification.
• Collaborate with the DSCSA team on shortages, overages, and compliance-related concerns.
• Proactively identify opportunities to improve customer satisfaction and retention; make recommendations to Sales/NAMs.
• Support new product launch execution and tracking.
• Ensure adherence to company policies, procedures, regulatory requirements, and the Code of Conduct and Business Ethics.
• Contribute to a collaborative team environment and support departmental goals.
• Works in a safe manner collaborating as a team member to achieve all outcomes.
• Demonstrate Behaviours that exhibit our organizational Values: Integrity, Courage, Teamwork, and Innovation.
• Ensure personal adherence with all compliance programs including the Global Business Ethics and Compliance Program, Global Quality policies and procedures, Safety and Environment policies, and HR policies.
• All other relevant duties as assigned.

Benefits

• We offer accommodation for applicants with disabilities as part of its recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require an accommodation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees