Specialist, Client Hospitality

Dechert LLP•New York, NY

51d•$96,000 - $120,000•Onsite

About The Position

Global leading law firm Dechert LLP is looking for a Client Hospitality Specialist to manage the firm's corporate hospitality program end-to-end. This role will help develop creative ideas for hospitality events, manage the invitation and RSVP process, manage pre-event logistics and onsite event attendee experience, and track results in the CRM. The Specialist collaborates closely with Partners, Client Development, and vendors to deliver seamless, high-impact client experiences. The role will report to the Client Events Manager and is ideal for a detail-oriented, creative, resourceful self-starter who thrives in a fast-paced, professional services environment and can manage multiple projects with minimal supervision.

Requirements

Bachelor's degree preferred.
5+ years of marketing or corporate experience
Meticulous and organized.
Commitment to excellent internal and external client service.
Strong oral and written communication skills. Knowledge of the firm's policies and procedures.
Ability to effectively manage competing priorities.
Good interpersonal skills with polite, professional and positive manner.
Ability to maintain confidentiality.
Ability to learn new skills as they become necessary.
Ability to work independently and as part of a team in a collaborative organization.
Confident stakeholder management; calm under pressure; problem-solver with a client-service mindset.
Exceptional attention to detail, project management, and written communication (clear, client-appropriate copy).
In-person attendance four days per week from February 2026 with flexibility for additional days as needed.
Ability to work evenings/early mornings and occasional weekends; some travel for events.

Responsibilities

Support annual hospitality calendar aligned to client/sector priorities and key sponsorships.
Support development of creative ideas for new and existing hospitality events.
Conduct research and create presentations for internal review
Support in development of creative ideas for new and existing hospitality events
Design, develop and present strategic program recommendations
Produce event briefs, run-of-show, host packs, and post-event debriefs for high-touch events and bespoke requests.
Help coordinate event-related communications, including invitations, RSVPs, ticket distribution, and other materials.
Manage hospitality pre-clearance and approvals; monitor client and firm gifts/entertainment thresholds.
Build target lists alongside lawyers and develop dynamic content in Vuture; configure landing pages/RSVP forms and waitlists.
Track RSVP status, dietary/accessibility needs, and guest substitutions; coordinate thank-you and follow-up workflows.
Liaise with venues, caterers (on food selection), and suppliers; manage floor plans, seating, AV, gift selection, and transportation.
Participate in site visits and support overall event execution to ensure seamless logistics and attendee experience.
Execute contingency plans and incident reporting; lead post-event wrap and reconciliation.
Arrange for production of event materials, such as signage and promotional merchandise.
Support contract negotiations
Participate in site visits and support overall event execution to ensure seamless logistics and attendee experience
Work Closely with partnership on ticket allotments and connectivity to business development strategy
Join weekly calls to build relationships with key stakeholders
Budgeting: Utilizing internal platforms, settle invoices and manage internal accounting systems for hospitality eventsâ¯- e.g., approvals, processing payment, reconciling budget etc.
Facilitate calendars, meetings and other communications with internal and external clients
Support managing vendor relationships
Perform all other duties as necessary and as assigned by your supervisor for efficient functioning of the events team, department, office, and firm.