AEG Vision-posted 2 months ago
Full-time • Entry Level
Dallas, TX
1,001-5,000 employees

The position involves performing assigned Call Center and related support functions. Responsibilities include scheduling Lasik consults, performing recall calls to overdue and current patients, maintaining tracking sheets, and managing follow-up calls for missed appointments. The role also requires rescheduling no-show patients, updating returned cards, delivering mail, and handling non-updated recalls across all locations. Additionally, the position entails pre-appointing actively for all locations, making reminder calls, managing live chat communications, and forecasting scheduling needs. The candidate will be responsible for email communication with offices regarding patient needs, checking info emails for appointment requests, pulling in appointment web requests, working on cancellation reports, checking wait lists, answering incoming calls, and adding scheduling templates as needed. Daily tasks also include checking voicemail for overnight messages.

  • Schedules Lasik consults
  • Performs recall, calling all overdue/current patients to schedule
  • Maintains tracking sheet while doing recall for outpatients
  • Performs follow-up calls for missed appointments during call times
  • Reschedules all no-show patients from prior day service
  • Performs all reschedule days across all locations
  • Updates returned cards
  • Delivers mail/runs mail through postage meter
  • Performs non-updated recall for all locations
  • Pre-appoints actively for all locations
  • Makes reminder calls 2 weeks, 3 days, and the day before via call/text/email
  • Handles live chat for all locations
  • Forecasts scheduling needs for all locations
  • Communicates via email to offices for all patient needs
  • Checks info email multiple times daily for patient appointment requests/confirmations
  • Pulls in all appointment web requests for all locations daily
  • Works on cancellation report daily
  • Checks wait list for assigned locations daily
  • Answers all incoming calls
  • Adds scheduling templates for doctors per location per DM request (Manager & Lead only)
  • Checks daily voicemail for any overnight messages
  • High School or equivalent
  • Ability to produce quality and professional written correspondence with customers
  • Ability to demonstrate and perform basic math
  • Customer service orientation
  • Intermediate PC knowledge, working knowledge of Windows operating systems, proficient with Microsoft Office, fluent with Internet and mainstream web browsers
  • Commitment to providing resolution to customer issues on the first contact
  • Strong English comprehension and a good command of grammar
  • 401(k) with Match
  • Medical/Dental/Life/STD/LTD
  • Vision Service Plan
  • Employee Vision Discount Program
  • HSA/FSA
  • PTO
  • Paid Holidays
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