Special Services Business Assistant

Yukon Public Schools • Yukon, OK

4d

About The Position

This position works under the direction and supervision of the Executive Director of Special Services. The candidate who fills this position must maintain a variety of department records, demonstrate proficiency in financial and office software, have the ability to organize and maintain multiple on-going projects and have exceptional customer service skills.

Requirements

• High School Diploma
• 3 or more years of experience working in a professional office setting
• Demonstrate working knowledge of basic office procedures, basic accounting, typing, and a variety of computer applications (e.g. Word, Excel, PowerPoint, etc.)
• Command of the English language, both written and verbal.
• Perform difficult, complex, and confidential responsible clerical and secretarial work independently and effectively.
• Such an alternative to the above qualification as the Executive Director of Special Services may find appropriate and acceptable.

Responsibilities

• Plans, organizes, and performs administrative support functions related to activities and operations of the Special Services office.
• Assist the Office Manager with purchasing and maintaining financial records for district funds (bond, general and federal).
• Provides support and assistance to the Special Services Office Manager and Special Services Administrators.
• Maintains records for all paraprofessionals and their certifications in accordance with state law.
• Coordinates, enrolls, and administers the certification testing process for paraprofessionals
• Collects Time and Effort sheets from federally paid employees in accordance with state law.
• Demonstrate working knowledge of educational databases and state reporting portals.
• Assists with professional development records including but not limited to site and district plans.
• Receives deliveries and communicates with the Special Services team and sites accordingly.
• Willing to work collaboratively within the team to ensure the needs of students, teachers and administrators are met in a timely manner.
• Perform other duties and responsibilities as assigned by the Executive Director of Special Services.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED