Special Projects Manager

University of California System • Irvine, CA

78d

About The Position

The Special Projects Manager supports senior leadership by managing a variety of high-priority initiatives and projects that are strategic in nature and critical to the success of the Susan Samueli Integrative Health Institute. This role is responsible for coordinating initiative and project activities, tracking progress, and ensuring deliverables are completed accurately and on time. The position requires strong organizational and analytical skills to gather and interpret data, prepare regular and annual reports, and develop clear presentations and materials for leadership, stakeholders, and external audiences. Attention to detail and the ability to translate complex information into concise written, visual, and graphical formats are essential. The Special Projects Manager applies established policies, procedures, and project management practices to a diverse set of assignments. While many initiatives vary in scope and complexity, the role consistently ensures alignment with leadership priorities, timely communication of progress, and thorough documentation of outcomes. Graphic design and data visualization skills are highly valued to enhance reporting and presentation efforts. At the direction of the Founding Executive Director and CAO, the Special Projects Manager plays a key role in advancing the Institute's mission through the successful management and delivery of strategic, high-impact initiatives.

Requirements

• Knowledge of common organization- or research-specific and other computer application programs.
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing.
• Ability to use discretion and maintain all confidentiality.
• Analytical / problem-solving skills.
• Strong skills in analyzing, researching and synthesizing large amounts of data.
• Ability to multi-task with demanding timeframes.
• Strong policy analysis techniques.
• Bachelor's degree in related area and/or equivalent experience/training.
• At least 5 years of relevant working experience.

Nice To Haves

• Knowledge of or experience in integrative health.

Responsibilities

• Manage a variety of high-priority initiatives and projects that are strategic in nature.
• Coordinate initiative and project activities, tracking progress and ensuring deliverables are completed accurately and on time.
• Gather and interpret data, prepare regular and annual reports, and develop presentations for leadership and stakeholders.
• Translate complex information into concise written, visual, and graphical formats.
• Ensure alignment with leadership priorities and timely communication of progress.
• Document outcomes thoroughly.

Benefits

• Medical insurance
• Sick and vacation time
• Retirement savings plans
• Access to discounts and perks.

What This Job Offers

• Career Level: Mid Level
• Industry: Educational Services
• Education Level: Bachelor's degree