REVELxp - Special Events Project Coordinator

Revel XP LLC•Winston-Salem, NC

About The Position

REVELXP is currently looking for an experienced and delivery-minded individual to lead the planning and logistics behind custom build projects related to special events that maximize space in indoor and outdoor venues. The Special Events Project Coordinator will have experience in the execution of projects, multiple project teams, and participation in corporate best practices. This position will report to the AVP of Project Management.

Requirements

Effective communication, organizational, and leadership skills
Previous production, staging experience or construction
Proficient in Excel, Word, and Outlook
Self-motivation that drives individual results while being a strong team player
Possess a high energy, strong desire to achieve top results with a charismatic, positive “can-do” attitude
Effectively communicate in verbal and written forms
Ability to manage and coach various levels of team members
Minimum two (2) years of applicable experience
Bachelor’s degree from an accredited four-year college/university or additional applicable experience beyond the minimum listed above

Responsibilities

Manage multiple projects at once
Work with the assigned Project Manager to detail production resources/tasks within a project
Plan and Schedule necessary vendors for project installation and removals
Coordinate internally to ensure project teams have necessary resources and information prior to executing on site work.
Develop work flows and project plans that ensure work is done at the highest level consistently
Create initial project budgets
Expense Management: track project related or assigned expenses to ensure they stay within budget
Project Close-Outs: post event reports, expense audit and review with the Project Manager
Ensure REVELxp standards are met and exceeded with respect to safety and treatment of clients and team members
Ensure equipment is installed and in good working order per the project requirements
Audit condition of equipment once a project is complete to evaluate any maintenance needs
Create systems that show condition and availability for equipment owned and operated by Venue Solutions
Drive outbound sales efforts by prospecting venues and events to promote chair rental packages and secure new business.
Build and maintain a strong pipeline through cold calls, follow-ups, and relationship-focused outreach that converts inquiries into confirmed rentals.
Collaborate with warehouse staff to ensure smooth delivery scheduling, and exceptional customer experience that supports repeat business.