Special Events Manager

UCP of Central Florida•Orlando, FL

10d•$49,000 - $52,000•Onsite

About The Position

Looking to make a difference in an innovative and dynamic non-profit agency? UCP of Central Florida unlocks the potential of thousands of children each year at our campuses, pediatric therapy clinics and parent support programs. Job Summary: The Special Events Manager is responsible for coordination of all the agency special event logistics. Create and manage the timeline and task list/plan for all UCP hosted special events including annual Gala, Breakfast, Golf Tournaments, Staff Recognition and Retention events and Book Buds Coordinate all logistical elements of the agencys special events. This includes, but is not limited to, food and beverage, table set up, silent and live auctions, committee support, mailings, follow up, venue coordination, production elements, onsite coordination, etc. Assist in soliciting of silent auction and table sponsorships. Organize and lead collaboration with the Marketing Team on event concept, graphic design/production/printing, external communication, and event marketing (including social media/website). Keep track of event finances including check requests, invoicing, and reporting. Produce accurate reports to be utilized for database/mailing/programs, etc. Ensure that the donor database is maintained for all event donations (including sponsorships/in-kind donations, table sales etc.) and thank you/acknowledgement are completed timely and accurately. Assist in coordinating and implementation of social media related to development/fundraising activities. Identify and assist in the content development of the UCP website related to development. Update Monthly Development Dashboard Report Assist with the creation and implementation of the Annual Development Plan Other duties as assigned. What UCP Offers Our mission at UCP is to empower children with and without disabilities to achieve their potential by providing individualized support, education and therapy services in an inclusive environment. When you join UCP of Central Florida you partner with a team that is making a positive impact on the futures of our children. For over 70 years, we have been dedicated to enriching the lives of children of all abilities across Central Florida as 8 campuses: Downtown Orlando, East Orlando (near UCF), Kissimmee, Pine Hills, Lake Mary, and Winter Garden. UCP of Central Florida offers a competitive benefit package available to all employees! Some perks to being a UCP Team Member may include: health insurance (free option after the first year), dental insurance options, free life insurance, paid time off, discounted on-site childcare, 403B/Retirement match, short & long term disability, and support in continuing your education.

Requirements

Attention to detail and excellent organizational skills
3+ years demonstrated success coordinating large (500+guests) special events
Proven track record of generating revenue from events
Excellent written and verbal skills for effective communication
Proficiency in Microsoft office suites and other
Strong computer skills, including demonstrated proficiency with Microsoft Word and Excel
Ability to travel in geographic area and work flexible hours, including some nights and/or weekends
Ability to build rapport and build relationships with internal team members and external supporters, donors, and volunteers
Demonstrate excellent judgment in maintaining confidentiality

Nice To Haves

Bachelors degree preferred in related field (extensive related job experience may substitute)

Responsibilities

Coordination of all the agency special event logistics.
Create and manage the timeline and task list/plan for all UCP hosted special events including annual Gala, Breakfast, Golf Tournaments, Staff Recognition and Retention events and Book Buds
Coordinate all logistical elements of the agencys special events. This includes, but is not limited to, food and beverage, table set up, silent and live auctions, committee support, mailings, follow up, venue coordination, production elements, onsite coordination, etc.
Assist in soliciting of silent auction and table sponsorships.
Organize and lead collaboration with the Marketing Team on event concept, graphic design/production/printing, external communication, and event marketing (including social media/website).
Keep track of event finances including check requests, invoicing, and reporting.
Produce accurate reports to be utilized for database/mailing/programs, etc.
Ensure that the donor database is maintained for all event donations (including sponsorships/in-kind donations, table sales etc.) and thank you/acknowledgement are completed timely and accurately.
Assist in coordinating and implementation of social media related to development/fundraising activities.
Identify and assist in the content development of the UCP website related to development.
Update Monthly Development Dashboard Report
Assist with the creation and implementation of the Annual Development Plan
Other duties as assigned.