SPECIAL EVENTS MANAGER

NEXUS FAMILY RECOVERY CENTER•Dallas, TX

About The Position

The Special Events Manager is an essential member of the Philanthropy Team. The SEM oversees production of Nexus’s special events, including the Mothers’ Brunch and Bazaar, Pathways to Possibilities, Duck Derby, Clay Shoot Tournament, and campus-wide events. The SEM serves as the primary manager for all event vendors, venues, and logistics.

Requirements

Exceptional organizational, interpersonal, and written and verbal communications skills.
Collaborative team member with the ability to pivot quickly when plan needs change.
Ability to interact well with high-net worth individuals, corporate and foundation executives, and civic and community leaders.
Ability to work with a broad variety of personalities and have excellent customer services skills in dealing with volunteers and donors.
Capacity to manage multiple projects simultaneously, remain adaptable, understand, define organizational, and project priorities in the context of multiple expectations.
Demonstrated positive, achievement-oriented attitude and proactive work ethic.
A knowledge of community health services relating to alcohol and substance abuse recovery and an ability to empathize with challenges faced by Nexus’s clients.
Bachelor’s degree from an accredited college or university required.
Minimum of 1-3 years’ experience with event management.
Proven experience working with non-profits or other philanthropic organizations
Proven experience working with boards of directors’ members, donors and volunteers.
Experience representing organizations publicly to diverse audiences.
Strong organizations skills and unassailable professionalism.
Ability to perform assigned duties and responsibilities with neatness, accuracy and a degree of excellence in a timely manner.
Ability to maintain records in an organized fashion.
The employee must have extensive computer and software skills, including Microsoft Office Suite applications and knowledge of donor databases.
Ability to manage multiple tasks and deadlines.
Ability to define problems, collect data, establish facts, and draw valid conclusions.
A willingness and ability to continue professional development by participating in conferences, workshops, etc. is essential.

Nice To Haves

history of working in non-profit and mission-driven organizations or for-profit organizations with active community relations/corporate affairs programs is preferred but not required.

Responsibilities

Work with event vendors, venues, and hosts to manage all logistical elements, including lighting, sound, layout, and other production and operational needs.
Create and manage the event timeline, monitoring deadlines and progress to ensure tasks are completed on time.
Work with the Philanthropy Team to create expense budget for events
Work with finance team to ensure all expenses are coded correctly and invoices managed.
Collaborate with Marketing Manager to ensure all printed and digital event collateral, including save the dates, invitations, event signage, programs, and branded giveaways or merchandise, etc. are produced and on schedule.
Manage and track all event RSVPs and record attendance in the Raiser’s Edge Event Module.
Manage event logistics for all campus-wide client events (Recovery Picnic, Recovery Month, Pride, Juneteenth, etc. as well as graduations and celebrations), working closely with program directors.
Collaborate with the Community Engagement Manager to manage all special event volunteer project logistics both on and off campus.
Support the Philanthropy team and perform other duties as needed.
Takes responsibility for other projects as assigned by the Senior Director of Philanthropy.
Will require working some weekends and some evenings throughout the year.