Special Events & Donor Stewardship Officer

Seattle Children's Theatre • Seattle, WA

16d • $35 - $35 • Hybrid

About The Position

The Special Events and Donor Stewardship Officer is a key donor engagement and fundraising position. Using events as the main strategy, this position holds responsibility for the design, coordination, promotion, and execution of the annual Fueling Transformation Luncheon and all donor stewardship events. Reporting directly to the Chief Philanthropy Officer, this position works closely with Director of Individual Giving and Annual Fund Manager, as well as members of Marketing, Production, and Front of House.
About SCT:
Seattle Children's Theatre (SCT) has served more than 4 million children since its founding in 1975 through professional theatre and arts education in the Puget Sound region and beyond. Our mission is to provide children of all ages access to professional theatre, with a focus on new works and theatre education.
SCT is committed to equity, diversity, accessibility, and inclusion in all areas of our work. We encourage applicants of all races, ethnicities, religions, gender identities and expressions, sexual orientations, abilities, ages, and backgrounds to apply. We value nontraditional career paths and transferable skills.

Requirements

• Planning and Execution: Ability to plan, coordinate, and deliver high-quality events from concept through execution and follow-up.
• Donor Stewardship and Relationship Building: With the understanding of the role of donor experience in cultivating and stewarding relationships, the ability to foster and deepen relationships with donors and funders of all levels.
• Project Management and Organization: Strong ability to manage multiple events, timelines, priorities, and logistics with attention to detail; track and manage events budget and meet fundraising goals.
• Problem Solving and Adaptability: Capacity to respond calmly and effectively to changing circumstances in fast-paced, live event environments.
• Customer Service and Professional Judgment: Commitment to providing great experience with discretion, integrity, and sound judgment.
• Effective written and verbal communication skills.
• Ability to work collaboratively across departments and with external partners.
• Commitment to the organization’s mission and values.
• Proficiency in CRM and event platforms.

Nice To Haves

• Knowledge of local ecosystem (vendors, contractors, specialists) supporting special events.
• Curiosity and excitement for development of young people.
• Knowledge or familiarity with the performing arts.

Responsibilities

• Plan, coordinate, and execute SCT’s annual Fueling Transformation Luncheon to generate the fundraising goal of $300,000+
• Manage the event budget and logistics including vendor coordination, run-of-show preparation, volunteer support, and day-of execution.
• Support pre- and post-event activities, including guest tracking, donor communications, and event wrap-up tasks.
• Plan and execute all (up to 12) Annual Fund donor stewardship and cultivation events in support of the Annual Fund program.
• Work with Chief Philanthropy Officer to plan and execute all (up to 12) major and legacy donor stewardship and cultivation events.
• Provide event support for Board stewardship events.
• Partner with Development, Marketing, Production, Front of House, and Education teams to ensure smooth, mission-aligned event execution.
• Use the organization’s CRM to accurately track event activity, attendance, and donor engagement related to stewardship and fundraising events.
• Prepare and distribute donor communications related to events and engagement opportunities in coordination with the Development and Marketing teams.
• Maintain organized event files, schedules, checklists, and documentation to support efficient execution and knowledge sharing.
• Support execution of donor and sponsor benefits fulfilment in partnership with the Institutional Giving Officer and Major Gifts Team.
• Contribute positively to the organization’s culture and day-to-day operations through collaboration, responsiveness, and professionalism.
• Participate in equity, diversity, accessibility, and inclusion initiatives, including required trainings and all-staff meetings.
• Demonstrate and uphold the organization’s mission, vision, and values in all work.
• Perform other duties as assigned.

Benefits

• Hourly Pay: $35.00
• Vacation: 120 hours annually
• Sick Time: 96 hours annually
• Health, Dental, and Vision: Employer-paid coverage
• Retirement: Optional 403(b) plan
• Additional: FSA options, ORCA Passport, discounted parking
• SCT uses a transparent, negotiation-free compensation structure to ensure pay equity across roles. Grade levels and pay are based on the scope and responsibilities outlined in each job description.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 101-250 employees