Special Events Coordinator

Virginia Information Technologies Agency • Richmond, VA

9d

About The Position

Are you passionate about creating unforgettable experiences in inspiring spaces? The Science Museum of Virginia is seeking a motivated and highly organized Special Events Coordinator to help bring extraordinary events from birthday parties to weddings and corporate events to life. The Special Events Coordinator plays a key role in planning and executing a wide variety of museum events, programs, tours and facility rentals. This position works closely with internal and external teams, vendors, and clients to ensure every event runs smoothly while maintaining high standards for creativity, service, and professionalism.

Interested candidates must apply at www.jobs.virginia.gov

Requirements

• Excellent verbal and written communication skills
• Ability to work effectively with individuals of all ages and backgrounds in an educational environment
• Understand and support the Science Museum’s mission, activities, services, and programs while appropriately interpreting and applying museum policies and procedures for guests and clients
• Reliable, honest, and self-motivated
• Ability to work independently with minimal supervision
• Ability to establish and maintain effective working relationships with staff, volunteers, contractors, and members of the public while consistently exercising professionalism, tact, and diplomacy
• Ability to plan, schedule, and execute facility setups according to instructions and communicate effectively with a diverse group of clients
• Strong attention to detail and the ability to manage responsibilities independently
• Proven experience providing outstanding customer service
• Strong computer skills, including proficiency in Google Workspace and Microsoft Office applications, particularly Word and Excel
• Ability to handle cash and credit card transactions and follow established cash control procedures
• Valid Virginia driver’s license is required
• First Aid/CPR Certification is required or willingness to obtain upon hire
• Availability to work evenings, weekends, and holidays is required

Nice To Haves

• Basic working knowledge of audio-visual and lighting equipment is preferred.

Responsibilities

• Planning and executing a wide variety of museum events, programs, tours and facility rentals.
• Works closely with internal and external teams, vendors, and clients to ensure every event runs smoothly while maintaining high standards for creativity, service, and professionalism.

Benefits

• The position offers a competitive benefits package including medical, dental, vision, FSA, HRA, HSA, life insurance, 457 and pension plan, short and long-term disability and employee assistance program.
• The Science Museum has a generous paid time off policy, including vacation leave, four days family & personal leave, eight sick days per year and 13 paid holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed