Special Events Coordinator, School of Law

University of Texas at Austin

20h•$48,000•Onsite

About The Position

The Special Events Coordinator is responsible for the coordination and execution of on-site events in alignment with the Law School's mission of excellence.

Requirements

Bachelor's degree.
Three years of experience coordinating a wide range of events.
Excellent communication skills and detail oriented.
Demonstrated ability to prioritize responsibilities, problem solve, manage multiple concurrent projects and meet deadlines.
Show initiative and good judgment.
Able to work independently and as a part of a team.
Strong positive interpersonal and customer service skills.
Must be composed and professional under stress to effectively represent the Law School.
Proficiency with MS Outlook, MS Excel, and MS Word, SmartSheet and mail merge.
Relevant education and experience may be substituted as appropriate.

Nice To Haves

More than the required experience with coordinating events.
Customer service experience, knowledge of Smartsheet is helpful.
Knowledge of food safety/food handling.
Experience with university events and accounting policies and procedures.

Responsibilities

Under the leadership of the Director of Operations and Special Events Manager, the Event Coordinator will plan and execute Law School events from start to finish, process all necessary event forms, purchase requests, payments and contracts as required by university policies.
Work directly with caterers and other vendors.
As-needed work after hours and weekends.
Coordinate and work closely with internal service providers like Facilities and Media Services, external vendors, and internal clients including faculty, staff, students, the foundation, and alumni.
Work collaboratively with functional leaders and staff to ensure the smooth execution of on-site events in support of the priorities of the Dean.
Manage room reservations for the Law School event space.
Create and maintain events calendar, oversee and assist with room setups and clean up.
Keep inventory of department items including, but not limited to tables, linens, drinks, and other supplies.
Work closely with student support staff to complete their assigned duties.
Other functions as assigned.

Benefits

Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
Vision, dental, life, and disability insurance options
Paid vacation, sick leave, and holidays
Teachers Retirement System of Texas (a defined benefit retirement plan)
Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
Flexible spending account options for medical and childcare expenses
Training and conference opportunities
Tuition assistance
Athletic ticket discounts
Access to UT Austin's libraries and museums
Free rides on all UT Shuttle and Capital Metro buses with staff ID card