Special Events Coordinator
About The Position
This is an exciting time to join the Foundation team as Mercy continues the public phase of its 150th Anniversary Campaign. The Special Events Coordinator is a newly created position that supports the planning, coordination, and execution of key fundraising, cultivation, and stewardship events for Mercy Health Services and the Mercy Health Foundation. This role provides essential logistical and administrative support to ensure events are executed smoothly, professionally, and in alignment with Mercy’s mission and values. Reporting to the Director of Special Events, the Special Events Coordinator works collaboratively with colleagues across Mercy Health Services and the Mercy Health Foundation to support donor engagement and institutional priorities through events. Mercy Health Services is deeply committed to a community of excellence, equity, and diversity and welcomes applications from individuals of all backgrounds.
Requirements
- Commitment to the mission and values of Mercy Health Services and the Sisters of Mercy.
- Bachelor’s Degree preferred.
- Experience supporting events, projects, or administrative functions preferred; nonprofit, healthcare, hospitality, or volunteer experience a plus.
- Strong organizational skills with exceptional attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Professional written and verbal communication skills.
- Comfort working with vendors and external partners.
- Proficiency in Microsoft Office Suite and ability to learn internal systems.
- Willingness to work evenings and weekends as event schedules require.
Responsibilities
- Support the planning and execution of key fundraising, cultivation, and stewardship events for Mercy Health Services and the Mercy Health Foundation.
- Assist with event logistics, including venue coordination, catering, audiovisual needs, vendor communication, registration, and on-site support.
- Maintain event timelines, task lists, and documentation to support smooth execution.
- Provide day-of-event support, including setup, guest check-in, program flow assistance, and breakdown.
- Serve as a professional point of contact for vendors, donors, volunteers, and internal stakeholders as needed.
- Assist with event-related communications, including invitations, reminders, and follow-up correspondence.
- Support budget tracking, invoice processing, and expense reconciliation for events.
- Assist with post-event follow-up, data tracking, and evaluation summaries.
- Represent Mercy Health Services with professionalism and courtesy at events and meetings.
- Other duties as assigned.
Benefits
- Benefits Eligibility is based on your scheduled FTE status and Job Category
- Competitive health, prescription, vision and dental benefits & wellness credit for eligible employees
- 403(b) retirement plan with generous company match and “catch up” provision
- Paid Time Off (PTO) & company paid holidays
- Tuition reimbursement
- Mental Health resources and other employee related wellness opportunities through our Employee Assistance Program
- Employer paid Short & Long Term Disability benefits for eligible employees
- Voluntary Benefits
- Discounts on auto & home insurance and Verizon plans
- Mercy’s Rewards & Recognition Program rewarding employees for going above and beyond in living Mercy’s Mission and Values
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
