Special Education Support Specialist

Fitchburg School District•Fitchburg, MA

10h

About The Position

The SESS assists in managing Special Education data, which includes a focus on ensuring compliance with District contracts, policies, and procedures as well as applicable state and federal laws and regulations. Successful candidates will have the skill set to create, analyze, and maintain data reports. This position is a critical member of the Special Education and the Data and Enrollment teams.

Requirements

Bachelor's Degree from an accredited college or university
Demonstrated knowledge and experience working as part of a team, managing various projects, working with multiple stakeholders, and resolving issues
Ability and experience in building strong relationships across multiple stakeholders and teams
Excellent organization, time management, and follow-through; high sense of urgency
Excellent attention to detail
Demonstrated ability to successfully balance multiple projects concurrently and work independently
Outstanding problem-solving and critical thinking skills and desire to use data to drive decision-making
Excellent written and oral communication skills, including strong presentation, database, and spreadsheet skills
Ability to develop systems and timelines that achieve efficiency, scalability, and duration
Ability to learn quickly and to be effective and take initiative in a fast-paced, dynamic, ambitious environment
Demonstrated experience utilizing applicant tracking platforms

Nice To Haves

Master’s Degree preferred
Bilingual in a language other than English, preferred. Spanish is the most common language other than English in FPS; other languages may include, but are not limited to Portuguese, Hmong, Haitian Creole, Arabic, etc.

Responsibilities

Under the direction of the Director of Data and Director of Special Education, the SSES will monitor data collection systems for Circuit Breaker, Medicaid, the district’s utilized Student Information System (SIS), and other databases as required
Maintain Special Education databases with key data for accuracy and compliance with federal and state reporting standards, including but not limited to SIMS, EPIMS, and CRDC
Perform data verifications to ensure accuracy and compliance, ensuring all Individualized Education Programs (IEPs) have accurate dates, service grids, and other pertinent details
Provide support and troubleshoot issues related to district Special Education systems, including, but not limited to, Medicaid billing, Student Information System Special Education Module, and Circuit Breaker. Generate and send error reports to Special Education administrators regularly (weekly, bi-weekly, monthly, etc.)
Ensure that data reports meet the needs of progress monitoring for grants and compliance
Assist with the coordination of IEP Progress Reports
Coordinate with the enrollment department and school student program support administrators (SPSAs) to determine school/classroom placements required by IEP service grids for incoming students
Monitor enrollment of students in Special Education before all state and federal reporting periods
Attend monthly Special Education User Group meetings
Dead file information - send dead files to school and update the shred info on the SIS
Assist outplacement coordinators with SPED-related accuracy and functionality within all necessary databases for students in outplacement settings
Manage the Medicaid billing and related revenue activities for the district
Monitor the service delivery grids for outplaced students with billable services
Collect and maintain billing materials
Monitor and support RMTS (Random Moment in Time Study)
Monthly update of billing database
Quarterly meetings with the team
Acquire and maintain Medicaid Release of Information and maintain student monthly Medicaid eligibility status for claims submission and other records
Collect and maintain all parental consents and Medicaid eligibility
Manage Circuit Breaker reporting
Monitor student billing for accuracy in coordination with the Business Department
Coordinate with the transportation department for accurate billing
Monitor and maintain record of all claimable student supports and costs
Collect and maintain OSD letters