Special Education Secretary

The Central Academy of Arts and Technology (Caat) • Bakersfield, CA

454d • $53,000 - $53,000

About The Position

The Special Education Secretary at Central Academy of Arts and Technology plays a key role in supporting the Special Education department by providing clerical and administrative assistance. This position ensures the efficient operation of the department by managing schedules, maintaining records, communicating with staff and families, and assisting with compliance related to special education laws and procedures.

Requirements

• Bachelor's degree required; education or related field preferred.
• Experience in an educational setting or similar office environment, particularly within special education.
• Strong organizational skills and attention to detail.
• Proficiency in office software, including Microsoft Office (Word, Excel) and database management systems.
• Knowledge in special education software SEIS is a plus.
• Knowledge of special education laws, terminology, and procedures is a plus.
• Ability to handle confidential information with discretion and professionalism.
• Excellent communication and interpersonal skills.

Responsibilities

• Manage the Director of Special Education's calendar, scheduling meetings, IEPs (Individualized Education Program), and appointments.
• Prepare and distribute meeting agendas, minutes, and correspondence related to special education meetings.
• Assist in the preparation and organization of IEP documentation and ensure compliance with deadlines.
• Maintain and update confidential student records, ensuring compliance with district, state, and federal regulations.
• File and organize IEP documents, evaluation reports, assessments, and other related materials.
• Enter and track data in special education databases, including student information and case management software.
• Act as the main point of contact for the Special Education department, responding to inquiries from parents, staff, and external agencies.
• Ensure accurate communication between families, teachers, and administrators regarding student services.
• Provide reminders and notifications to staff about upcoming meetings and deadlines.
• Assist in preparing reports for compliance audits and internal reviews of special education services.
• Monitor timelines for IEPs, assessments, and re-evaluations, ensuring compliance with legal requirements.
• Support the department in preparing documents and forms for submission to district or state agencies.
• Perform general office duties such as copying, filing, and answering phones.
• Order supplies and materials for the Special Education department.
• Assist in the coordination of special events, training, or workshops related to special education services.

Benefits

• Dental insurance
• Health insurance
• Vision insurance

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree