2025-2026 Special Education Secretary

Alief Independent School District•Houston, TX

About The Position

Special Education Secretary @ Special Education Department ( Internal employees: Set your account to internal before applying at https://aisd.schoolspring.com/internaljobsettings ) Primary Purpose: To contribute to the efficient operation of the Central special Education office, by assisting and relieving administrative coordinators of paperwork and impediments so he/she may devote maximum attention to the central focus of educational administration. Qualifications: Education/Certification: High school graduate or GED Valid Texas Driver’s License, Auto Liability Insurance (must show proof), and a clean driving record Special Knowledge/Skills/Abilities: Experience in computer applications (Office 365, Word, Outlook, Excel) and willingness to learn emerging technologies such as IEP Management Software Ability to plan, organize, and schedule work projects while maintaining flexibility Able to interpret oral and written instructions from supervisor, complete tasks within timelines and multi-task Demonstrate a professional attitude Excellent organization, communication, and interpersonal skills Bilingual (English/Spanish) skills preferred Experience: Three (3) years experience in Secretarial, Front Office, (Registration or Attendance Clerk), or SEMS Clerk (preferred) Major Responsibilities and Duties: Program Management Transcribe and prepare various types of correspondence, reports, notices, recommendations, etc. Obtain, gather, and organize pertinent data as needed and put it into usable form. Maintain a regular filing system (paper and electronic), as well as confidential files (if required), and process incoming correspondence as instructed. Place, receive and screen telephone calls, and record messages. Order and maintain supplies as needed. Greet and receive visitors, vendors, etc. Collect, sort, and deliver mail. Assist in organizing materials and facilities for meetings. Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator(s) assigned. Other Conduct oneself in a professional, ethical, and responsible manner. Follow district safety protocols and emergency procedures. Maintain an appropriate level of technology competence to meet the current and future needs of Alief. Implement alternative methods of instruction as needed. Ensure safe and timely transport of materials and equipment to designated locations. Perform other duties as assigned. Supervisory Responsibilities None Evaluation Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel. Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used : Standard office equipment including computer and peripherals Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting Motion: Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reaching; may also require climbing stairs and reaching overhead Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds) Environment: May work prolonged or irregular hours; frequent district-wide travel; all campuses are temperature controlled with hard surface floors Mental Demands: Work with frequent interruptions; maintain emotional control under stress This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. The full job description for this position is included within this job posting. By applying for this position, you are accepting the responsibilities and duties of this position as they are listed in the job description. Hiring administrators review applications, interview, and recommend for hire. Calendar Days: 235 Pay Grade: CSP4 2025-2026 Salary Range Min. $34,102 Mid. $40,805 Max. $47,503 (Based on previous experience) Salaries are determined by the number of completed and eligible years of service at an accredited school. ( Internal employees: Set your account to internal before applying at https://aisd.schoolspring.com/internaljobsettings )

Requirements

High school graduate or GED
Valid Texas Driver’s License, Auto Liability Insurance (must show proof), and a clean driving record
Experience in computer applications (Office 365, Word, Outlook, Excel) and willingness to learn emerging technologies such as IEP Management Software
Ability to plan, organize, and schedule work projects while maintaining flexibility
Able to interpret oral and written instructions from supervisor, complete tasks within timelines and multi-task
Demonstrate a professional attitude
Excellent organization, communication, and interpersonal skills
Three (3) years experience in Secretarial, Front Office, (Registration or Attendance Clerk), or SEMS Clerk (preferred)

Nice To Haves

Bilingual (English/Spanish) skills preferred
Three (3) years experience in Secretarial, Front Office, (Registration or Attendance Clerk), or SEMS Clerk (preferred)

Responsibilities

Transcribe and prepare various types of correspondence, reports, notices, recommendations, etc.
Obtain, gather, and organize pertinent data as needed and put it into usable form.
Maintain a regular filing system (paper and electronic), as well as confidential files (if required), and process incoming correspondence as instructed.
Place, receive and screen telephone calls, and record messages.
Order and maintain supplies as needed.
Greet and receive visitors, vendors, etc.
Collect, sort, and deliver mail.
Assist in organizing materials and facilities for meetings.
Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator(s) assigned.
Conduct oneself in a professional, ethical, and responsible manner.
Follow district safety protocols and emergency procedures.
Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
Implement alternative methods of instruction as needed.
Ensure safe and timely transport of materials and equipment to designated locations.
Perform other duties as assigned.